Secretary Level 2

Position Title: Secretary Level 2 Location: Big Rapids (Main Campus) Department:

38000 - CET Deans Office

Advertised Salary: $18.45 per hour. Hourly rate pursuant to the FSU and CTA/MEA-NEA Agreement. Benefits:

Comprehensive benefit package (health care, vacation, etc.). Please see the following link for a list of benefits offered with this position.

FLSA: Non-Exempt Temporary/Continuing: Continuing Part-Time/Full-Time: Full-Time Union Group: Clerical-Technical Association (MEA-NEA) Term of Position: 12 Month At Will/Just Cause: Just Cause Summary of Position: The College of Engineering Technology is seeking a highly organized, service-oriented professional to provide responsible, independent secretarial and administrative support within established college and university policies and procedures.

This position serves as an important point of contact for students, faculty, staff, university departments, and the general public. The successful candidate will demonstrate excellent communication and organizational skills, attention to detail, initiative, professionalism, and the ability to manage multiple priorities in a fast-paced academic environment.

While the position is based within and coordinated through the Dean's Office, it provides administrative and student support to multiple academic programs across the college. Program assignments and priorities may vary based on operational needs, enrollment, staffing, and college initiatives. This structure promotes consistent service, collaboration, cross-training, and flexibility while ensuring that students, faculty, and programs receive responsive support.

The anticipated start date for this position is October 2026. However, this is an estimated date and can be revised if needed. Position Type: Staff Required Education: Satisfactory completion of two years of college or equivalent.

The requirements listed are representative of the knowledge, skill, and/or ability required. Any equivalent combination of education, training, and experience which provides the required knowledge, skills, and abilities may be considered. Equivalency for education is two years of full-time related work experience equals one year of education. Required Work Experience: Satisfactory completion of two years of college or equivalent.

The requirements listed are representative of the knowledge, skill, and/or ability required. Any equivalent combination of education, training, and experience which provides the required knowledge, skills, and abilities may be considered. Equivalency for education is two years of full-time related work experience equals one year of education. Required Licenses and Certifications: Physical Demands:

• Office Environment
• Bending
• Carrying
• Moving
• Reaching
• Sitting
• Twisting
• Balancing
• Lifting
• Pulling/Pushing
• Repetitive movement
• Standing

Additional Education/Experiences to be Considered: Experience working in a higher education office and with bookkeeping. Essential Duties/Responsibilities: Answer or refer inquiries from students, faculty, staff, and the general public regarding established policies and procedures.

Assist students with registration, drops, and adds.

Coordinate activities with other departments.

Coordinate special departmental functions such as recruitment activities, graduation, meetings, conference, workshops, seminars, athletic and fundraising events, by scheduling facilities, preparing agendas, and arranging for services and equipment.

Establish and maintain filing and recordkeeping systems.

Independently answer routine correspondence. Draft non-routine correspondence for review and approval of supervisor.

Input, retrieve, download, and output information utilizing a computer to access various software programs and systems.

Interview and recommend for hire, train, and direct student employees.

Perform any/all duties as defined in the Secretary Level 1 position description.

Perform bookkeeping/recordkeeping/calculations for such things as employee assignments, faculty load reports, departmental budget expenditures, encumbrances, balances and reconciliations, and deposits.

Perform duties related to auditing student scholastic records, checking graduation applications, determining honor status.

Plan expenses and monitor travel budget for staff and faculty.

Prepare and maintain information for such documents as correspondence, memos, reports, etc. using computer software such as word processing, spreadsheet, database, and file management.

Research information as background for incoming and outgoing communications.

Verify scheduling of course offerings, classrooms, and laboratories.

Maintain the confidentiality of designated information.

Reports to immediate supervisor.

Carries out responsibilities in accordance with university policies and applicable laws.

Cultivates an environment of belonging that values, respects, supports, and celebrates individual similarities and differences, allowing students, faculty, and staff to thrive authentically.

Support, promote, and develop university student enrollment and retention initiatives.

Any other duties assigned within the position classification area. Marginal Duties/Responsibilities: Attend meetings and conferences in absence of supervisor.

Provide back-up assistance for other clerical positions and perform routine office support duties.

Skills and Abilities: Communicate effectively with a variety of students, faculty, staff, and visitors in a variety of situations.

Input, retrieve, download, merge, and output information from software programs and systems.

Interpret student problems and direct students to the proper resource.

Operate a variety of office machines and equipment such as computer, multi-line telephone, copier/printer/fax machine, and calculator, to include making minor adjustments (requires some mechanical aptitude).

Perform basic mathematical operations with accuracy.

Plan, organize, and make sound judgments and decisions.

Use computer software such as word processing, spreadsheets, and database.

Utilize the rules of proper grammar, correct spelling and punctuation, and correct arrangement of information.

Demonstrated successful experience working directly with people from diverse backgrounds, including cultural, educational, socioeconomic, and life experiences. Required Documents:

• Cover Letter
• Resume
• Unofficial Transcript 1

Optional Documents: Special Instructions to Applicants: Unofficial Transcript 1 (REQUIRED): Applicants must attach a copy of unofficial college transcript of appropriate degree if applicable. If you do not have a college transcript that meets the required education listed, please write a justification explaining how your work experience is equivalent to the required education and attach that justification in lieu of the transcript. Transcript must include institution name, applicant name, date degree attained, degree awarded. Finalist will be required to submit an official transcript (if applicable).


Initial Application Review Date:
September 28, 2026 Open Until Position is Filled?: Yes Posting Close Date:
EEO Statement: Ferris State University, an Affirmative Action/Equal Opportunity employer, is committed to enhancing equity, inclusion, and diversity within its community. Ferris offers employment opportunities to qualified candidates seeking careers in a student-focused environment that values opportunity, collaboration, diversity and educational excellence. Learn more about the Ferris Mission and community at . The University actively seeks applications from women, minorities, individuals with disabilities, veterans, and other underrepresented groups. For more information on the University's Policy on Non-Discrimination, visit: . Click to learn more about working at FSU and KCAD.