Property Management Administrative Assistant

Schedule:

8am-5pm

Job Summary:

A local real estate management firm is seeking a self-motivated, organized, and dependable Administrative Assistant to support our Property Management team. The ideal candidate is a proactive self-starter with excellent communication and organizational skills, strong attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities:

• Provide administrative support to the Senior Property Manager and Property Manager, including correspondence, notices, memos, and other communications.
• Prepare and distribute monthly rent increase notices based on current rent rolls.
• Prepare default and delinquency notices for tenants as directed by the Property Manager.
• Set up and maintain utility accounts for vacant properties and spaces as needed.
• Prepare annual expense and year-end pass-through letters using Property Manager spreadsheets.
• Maintain accurate records, spreadsheets, and property management documentation while assisting with general office duties.
• Coordinate tenant communications and annual activities, including ordering holiday gifts and supporting other property management projects as assigned.

Qualifications:

• 2+ years of administrative experience; experience in property management or real estate preferred.
• Proficiency in Microsoft Word and Excel; strong spreadsheet and data-entry skills.
• Experience with Timberline or similar property management/accounting software preferred.
• Fluent in English and Spanish, both written and verbal.
• Excellent organizational skills with strong attention to detail and accuracy.
• Self-starter who can work independently, prioritize multiple tasks, and meet deadlines.
• Professional communication and customer service skills with the ability to interact effectively with tenants, vendors, and management.

Headquartered in Tupelo, MS, Wise Staffing Group is a full-service human resources company specializing in temporary and career staffing with an emphasis on providing excellent customer service. Wise Staffing Group become one of the largest staffing services in the Southeast United States. Since 1987, we have proven to be one of the most respected providers of innovative staffing solutions. We have developed and offer industry leading services that provide dependable, qualified workers. Each office sets and maintains the same high standards of operation and ongoing commitment to quality services. We consistently work toward superior performance in fulfilling client needs.