Administrative Coordinator

Job Title: Administrative Coordinator

Job description

We are recruiting for an Administrative Coordinator to support the Nursery School department for our nonprofit client. This position involves a wide range of operational, administrative, and communication tasks that contribute to the smooth functioning of the school.

Location: Upper Eastside, Manhattan 

Hours: Monday-Friday 7:30am-4:30pm (Position follows the NYC school calendar)

Key Responsibilities

• Serve as the first point of contact which includes greeting visitors, responding to inquiries, and ensuring timely and professional follow-up
• Support the Director of the Nursery School with all aspects of the admissions process, including participation in info sessions, school tours, and related tasks
• Maintain accurate and up-to-date digital records for all students and families, including confidential medical, financial, billing, and educational information
• Manage classroom budgets by ordering supplies, tracking expenses, and reconciling invoices through the digital accounts payable system
• Serve as the primary interdepartmental contact, ensuring effective communication across the organization
• Liaison between parents and the school, drafting and proofreading communication and ensuring information flows seamlessly among students, families, faculty, and staff
• Coordinate events in partnership with school administrators, overseeing logistics and coordination from start to finish

Experience, Skills & Qualifications

• Administrative experience, ideally within a school or educational setting
• Bachelor’s degree preferred; experience in Early Childhood Education is a plus
• Strong interpersonal skills with the ability to communicate
• Proficiency in Microsoft Office, and excellent written/verbal/presentation skills are required
• Exceptional organizational skills with the ability to prioritize, multitask, and manage competing deadlines