Administrative Assistant

Job Title: Administrative Assistant

Location: Westampton, NJ

Compensation: $25 hourly during probationary period *, then $55,000 annual salary

Must have a B.A.

Position Overview

Administrative Assistant to support daily office operations and program compliance. This role is critical in maintaining accurate documentation, supporting staff and clients, and ensuring smooth business operations.

Key Responsibilities

Administrative & Clerical Support

§ Provide general clerical support (mailing, scanning, filing, faxing, copying).

§ Create and maintain intake folders for all the programs.

§ Upload documents into Salesforce and maintain accurate client records.

§ Screen and redirect calls; greet visitors professionally.

§ Record and type staff meeting minutes.

Office Operations

§ Maintain office supply inventory and coordinate deliveries.

§ Track equipment logs, inspections, and safety compliance.

§ Monitor fire extinguisher checks and general safety standards.

§ Open and close the office as scheduled.

Technical & Systems Support

§ Open service tickets with Intermedia and Comcast; coordinate with IT.

§ Upload county referrals and track them internally.

§ Conduct outreach via phone, text, and letters.

§ Assist with orientations and client intake applications.

§ Support resume development and resource research.

§ Assist with job fair preparation and outreach campaigns.

Qualifications

§ 1–2 years administrative experience. Bachelor’s degree preferred

§ Strong organizational and multitasking skills.

§ Proficiency in Microsoft Office and Salesforce (preferred).

§ Professional communication and customer service skills.

§ Ability to maintain confidentiality.

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Abacus Group is an award-winning executive search firm specializing in the permanent, temporary, and temp-to-perm placement of Accounting & Finance, Public Accounting, Administrative Support, Compliance, Human Resources, Marketing & Communications, and Information Technology professionals across all industries. Our diligent and personal approach has been honored by Clearly Rated’s “Best of Staffing” awards for exceptional service as well as Forbes' "America’s Best Recruiting Firms" awards. We attribute our repeat recognition as one of Crain’s New York’s “Best Places to Work in New York City” to our familial, supportive, and transparent company culture. Founded in 1997, Abacus Group is headquartered in New York with additional offices in California and Florida.