Administrative Assistant

We are looking for an Administrative Assistant to support landfill operations in Baton Rouge, Louisiana. This contract opportunity with permanent potential is ideal for someone who excels in administrative coordination, data accuracy, and day-to-day office support in a fast-paced environment. The person in this role will help manage documentation, reporting, invoice processing, and related operational records while working closely with internal teams to keep information organized and current.

Responsibilities:
• Prepare customer sales orders using waste manifest details entered into the system and ensure records are completed accurately.
• Review order information for completeness and correct discrepancies before forwarding documents for the next stage of processing.
• Generate proforma documents and route finalized orders to the billing team in a timely manner.
• Produce routine reports for customers and internal finance partners to support daily tracking and reconciliation needs.
• Verify scanned manifest documentation for accuracy and upload files into company systems for proper recordkeeping.
• Process invoices associated with multiple facility locations and maintain organized supporting documentation.
• Monitor roll-off box activity to help ensure customer charges are billed correctly.
• Maintain time and attendance records for assigned personnel and confirm entries are certified properly.
• Provide general administrative and receptionist support, including handling inbound calls and assisting with additional office tasks as needed.• High school diploma or equivalent practical experience.
• Previous experience performing high-volume data entry with strong attention to detail.
• Ability to work independently and manage responsibilities with limited day-to-day supervision.
• Basic math skills with the ability to review figures and support accurate billing-related tasks.
• Ability to read, understand, and apply operational documents, procedures, and training materials.
• Familiarity with administrative office functions, including document handling, reporting, and general clerical support.
• Strong written and verbal English communication skills.
• Must be able to work on-site in Baton Rouge, Louisiana and maintain the assigned schedule.