Data Entry Specialist - 21445

Data Entry Specialist – Defense Search

OVERVIEW

Are you looking for a new career opportunity with an exciting Defense/Aerospace company?! Then we’ve got the right team for you! In this role, you’re responsible for the duties listed below.

Immediate opening for a Data Entry Specialist in Santa Clarita, CA who possesses:

• 2+ years of data entry, administrative, or purchasing experience
• Reliability and dependable work ethic
• Ability to take direction and multitask
• Computer literacy, with experience in Microsoft Office Suite (Outlook, Word, Excel, etc.)

FULL DESCRIPTION:

The Purchasing team is looking for a detail-oriented Data Entry Specialist. You'll enter and maintain purchase orders, vendor information, pricing, and delivery data, helping the team buy the right materials at the right time and keeping our records clean for finance and operations.

The selected candidate will be responsible for:

• Entering purchase orders, requisitions, and order changes into the ERP or purchasing system accurately and on time
• Maintaining vendor master records, including contact details, payment terms, and pricing
• Updating item catalogs, unit costs, lead times, and inventory data as needed
• Matching purchase orders against packing slips, receiving reports, and invoices, and flagging discrepancies
• Processing and filing purchasing documents, both electronic and paper
• Tracking order status and updating records with confirmations, shipping notices, and delivery dates
• Running routine reports and auditing data for errors, duplicates, or missing information
• Responding to basic internal requests for purchasing data and documentation
• Supporting buyers and the purchasing manager with administrative tasks as needed
• Following company procedures for data security, confidentiality, and record retention

The selected candidate will also possess:

• High school diploma or equivalent (Associate degree or coursework in business, accounting, or supply chain preferred)
• Proficiency in Microsoft Excel (sorting, filtering, basic formulas) and Outlook
• Strong attention to detail and the ability to catch errors in numbers and text
• Good organizational and time-management skills with clear written and verbal communication
• Familiarity with ERP systems (e.g., SAP, Oracle, NetSuite, QuickBooks) or purchasing terminology (POs, RFQs, SKUs, three-way match) a plus
• Experience in manufacturing, distribution, or retail environments preferred

Salary Range: $24.00 to $26.00/hour

More information can be found at www.defensesearchusa.com.

Defense Search is a specialized recruiting and staffing firm dedicated exclusively to the defense & aerospace industry. We place candidates on a contract, contract-to-hire, and direct hire basis.