Senior Administrative Assistant - Urgently hiring in Irvine!

Senior Administrative Assistant – Urgently hiring in Irvine!
Job Title: Senior Administrative Assistant
Pay: $35.00–$38.00 per hour
Hours: 8:30am-5:00pm, Monday–Friday
Start Date: ASAP

Looking for a fulfilling role supporting a professional corporate team? Join a dynamic company in Irvine, CA as a Senior Administrative Assistant and make a positive impact every day.

As a Senior Administrative Assistant, you'll play a key role in ensuring smooth daily operations across multiple departments. You'll work closely with team members to keep schedules organized, assist with meetings and events, and help maintain an efficient office environment. Your proactive support will be vital to keeping everything running seamlessly.

What You'll Do As a Senior Administrative Assistant, you will be responsible for
• Providing day-to-day administrative support to multiple team members and departments.
• Coordinating calendars, meetings, conference rooms, and other scheduling needs.
• Assisting with meeting preparation, correspondence, documents, reports, and presentations.
• Coordinating and ordering team lunches twice per week, including gathering orders, working with restaurants/vendors, coordinating delivery, and ensuring accuracy and timeliness.
• Assisting with planning and coordinating internal meetings, team events, and office activities.
• Maintaining organized electronic and physical files and administrative records.
• Preparing and processing expense reports, invoices, and other administrative documentation.
• Communicating professionally with employees, vendors, visitors, and external contacts.
• Helping coordinate office supplies and general office needs.
• Providing coverage and administrative support to team members as priorities evolve.
• Handling confidential and sensitive information with professionalism and discretion.
• Assisting with special projects and additional administrative duties as needed.

What You'll Bring The ideal candidate for this role will have
• 3+ years of administrative support experience, with senior-level experience preferred.
• Proven ability supporting multiple individuals or a team in a professional corporate setting.
• Strong organizational and time-management skills, with a knack for managing competing priorities.
• Excellent written and verbal communication skills.
• Sharp attention to detail and follow-through.
• Proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Experience coordinating meetings, meals, vendors, and office logistics.
• A professional, dependable, proactive attitude with a willingness to assist wherever needed.
• Ability to handle confidential information with good judgment and discretion.

Why Join Us in Irvine?

• Opportunities to support a collaborative and professional team.
• A dynamic work environment that values proactive support and organization.
• Enjoy affordable health and prescription coverage with no waiting period.
• Benefits offered by the employer once hired permanently.
• Retirement plan options: 401k/Pension (if applicable).

For more than 50 years, Helpmates has been connecting job seekers with opportunities in a variety of specialties. When you apply with us, you’ll work one-on-one with our team members so that we can get your resume in front of the right employers. Once we’ve made the connections, we know you’ll take it from there. We're excited to see you thrive!