Production Planning Assistant

General Scope of Position

The Production Planning Assistant provides administrative and floor-level support for the Kansas City production planning process. The position prepares and distributes production orders and supporting documentation, maintains routine order information in the ERP system, and follows up on the details needed for orders to move through production.

The position works under the direction of the Production Manager and supports production supervision, Purchasing, Warehouse, and Engineering as needed. Decisions regarding production priorities, capacity, lead times, and delivery commitments remain with the Production Manager.

Position Requirement

Experience in production administration, order processing, planning support, or a related manufacturing role preferred. Experience using an ERP system and proficiency with Microsoft Office applications required; experience with Infor LN preferred. Strong attention to detail and organizational skills, including the ability to maintain accurate records and follow up on multiple open items. Clear written and verbal communication skills and the ability to work with production personnel and other departments. Ability to work in both office and production environments and handle production documents and materials as needed.

Position Responsibilities

Sefar employees are responsible for the quality of their work through understanding and fulfilling our customers’ requirements.

A.  Production Order Preparation

•  Print, collate, review, and distribute production orders, routers, drawings, labels, and other required documentation.

•  Check order packets for completeness and identify missing documents, material concerns, or apparent system discrepancies before release to the production floor.

•  Coordinate routine material allocation and staging details with the warehouse according to established priorities and direction from the Production Manager.

•  Maintain organized production paperwork and records and ensure updated information is available to the appropriate production personnel.

B.  ERP and Administrative Support

•  Complete approved production-order updates, date changes, material allocations, and routine data corrections in Infor LN.

•  Review system and paperwork details for accuracy; correct straightforward administrative issues within established instructions.

•  Track open issues, order changes, and missing information; follow up with the responsible department and elevate matters requiring a production or technical decision.

•  Compile routine order-status information and reports to support scheduling discussions and production communication.

C.  Communication

•  Communicate order-preparation status and routine issues to the Production Manager and production supervisors.

•  Refer priority changes, capacity conflicts, material substitutions, routing or bill-of-material questions, and delivery commitments to the appropriate decision maker.

D.  Other

•  Complete special assignments as required by management.

•  Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this position at any time.

About Sefar North America,

We are part of Sefar AG who is headquartered in Switzerland with subsidiaries and fabrications centers in 25 countries on 4 continents provide local technical service for the broad range of solutions offered by Sefar. In 2022 the Sefar Group achieved sales over $350+ Million and employed some 2900+ employees worldwide. Sefar AG has been in business since 1830, Sefar Inc has been operating in the North America since 1925. We are the leading global technical fabric manufacturer and as such are the have established a vertical integration. We control our process from polymer to finished products, giving us unique selling advantages in the marketplace.