Administrative Assistant - Now Hiring

About Us

At Blue Crystal Technology, we deliver reliable IT services and innovative technology solutions that empower modern businesses. We are looking for an organized, dependable, and proactive Administrative Assistant to join our team. In this role, you will be the administrative foundation of our daily operations—managing schedules, supporting team communications, maintaining records, and keeping our workflows running seamlessly.

Job Description

Key Responsibilities

• Daily Office Support: Respond to routine emails, handle phone inquiries, sort digital correspondence, and direct messages to the appropriate team members.
• Scheduling & Calendar Management: Maintain executive and team calendars, schedule internal and client meetings, and resolve scheduling conflicts across time zones.
• Document Processing: Draft, format, and proofread reports, meeting agendas, slide decks, and company memos.
• Data Entry & Records: Update internal databases, maintain organized filing systems, and assist with basic reporting and record-keeping.
• Operations & Logistics: Help track office supply inventory, monitor recurring administrative expenses, and assist with team event or travel planning as needed.
• Cross-Departmental Assistance: Provide administrative support to accounting, HR, and technical leadership on special projects and routine tasks.

Qualifications

• Experience: 2+ years of experience in an administrative, operational, or office support role (experience in tech or professional services is a plus).
• Software Skills: Proficiency with Microsoft Office 365 (Outlook, Word, Excel, PowerPoint) or Google Workspace.
• Communication: Strong written and verbal communication skills with high attention to detail and proofreading skills.
• Organization: Demonstrated ability to manage multiple priorities, meet deadlines, and handle confidential information with discretion.
• Tech-Savvy: Comfortable learning new digital tools, project management apps, and software interfaces quickly.

Benefits

• Health, dental, and vision insurance
• Paid time off (PTO) and paid holidays
• 401(k) retirement plan with company match
• Flexible working schedule
• Professional growth and learning opportunities
   

Required qualifications:

• Legally authorized to work in the United States
• 18 years or older

Preferred qualifications:

• At least high school diploma or equivalent or higher