Administrative Assistant

We are looking for a detail-oriented PART TIME (20 hours a week) Administrative Assistant to support daily operations for a client in Trenton, New Jersey. This Contract position focuses on maintaining accurate donor information, coordinating donor acknowledgments, and providing dependable administrative support. The ideal candidate is organized, detail-oriented, and comfortable handling data, correspondence, and inbound communication in a fast-paced office setting.

Responsibilities:

• Maintain and update donor profiles, ensuring records are complete, accurate, and current.

• Prepare customized acknowledgment letters, coordinate mail merge documents, and organize outgoing donor correspondence.

• Generate reports related to donor activity and gift acknowledgments to support administrative and fundraising needs.

• Answer inbound calls courteously, respond to routine inquiries, and direct messages to the appropriate team members.

• Perform data entry and general office support tasks with a strong focus on accuracy and timeliness.

• Assist with document preparation, envelope processing, and other administrative tasks tied to donor communications.

• Support day-to-day office operations by organizing records, tracking correspondence, and helping maintain efficient workflows.

• Previous experience in administrative support, office coordination, or a similar clerical role.

• Proficiency with data entry and record maintenance, with strong attention to detail.

• Experience handling inbound calls and communicating professionally with internal and external contacts.

• Familiarity with donor relations support or donor database management is strongly preferred.

• Hands-on experience with a donor management software is preferred.

• Strong written communication skills for preparing donor acknowledgments and correspondence.

• Ability to manage multiple tasks, stay organized, and meet deadlines in a Contract role.