Administrative Assistant - Community schools

The Administrative Assistant will support the Community School Directors by managing all administrative aspects of the 21st Century grant and providing clerical support to program staff.

Reports to: Community School Directors
Locations: Buswich Leaders High School

797 Buswick Avenue, Brooklyn, NY 11221

Hours: 35 hours/week (Non-Exempt)
Salary: $45,000 – $50,000

Major Duties and Responsibilities

• Serve as the primary administrative contact for the 21st Century grant.
• Disseminate and collect program applications; follow up with teachers, students, and parents.
• Create and distribute attendance sheets to instructors and partners.
• Collaborate with coordinators and program partners to ensure timely collection of attendance data.
• File and maintain all attendance, enrollment, and application forms.
• Enter student data into EZReports; compile, sort, and verify information for accuracy.
• Input detailed programming schedules.
• Review and correct data entries; update and purge records as needed.
• Maintain the 21st Century program binder.
• Follow organizational policies and procedures; report any needed changes.
• Maintain confidentiality of student information.
• Attend mandatory 21st CCLC Net training sessions.
• Follow up with families of absent students via phone; maintain a call log.
• Perform general clerical tasks including filing, scanning, photocopying, and data entry.
• Assist with planning and execution of special program events.
• Perform other duties as assigned.

Qualifications

• High school diploma required; minimum one year of office experience.
• Strong organizational, verbal, and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Access, Outlook, Exchange).
• Ability to interact positively and professionally with staff and external partners.
• Commitment to a strength-based and/or youth development approach.
• Bilingual in Spanish preferred.