Office Coordinator

Schedule: Monday through Friday, 10AM – 4PM

• Looking for someone who is outgoing and a people-person who enjoys community building
• A polished new grad would do well in this role

Requirements: 

• Minimum 2-3 years of administrative support
• Associates/Bachelors Degree preferred
• Intermediate to advanced MS Office skills (Word, Excel, PowerPoint)
• Bilingual is a huge plus

Responsibilities:

• Calendar management
• Support organization of general meetings
• Drafting and editing correspondence
• Preparing materials for presentations and meetings
• Collaborating on presentations
• Answering and directing calls and welcoming visitors
• Filing
• Maintaining and ordering supplies
• Maintenance of office layout, systems, and supplies
• Manage event rental process including preliminary needs assessment, pricing, on-site support, and contracts
• Manage phone and email inquiries
• Assist with community outreach, PR materials, tours of the property
• Support and planning events, programs, and conferences
• Support calendar of events and newsletter
• Point of contact for all vendors and contractors’ onsite appointments such as security, exterminator, security issues
• Support systems for ensuring vendor contracts are managed effectively
• Support property management initiatives and resolution of property management issues
• Manage the administrative processing and reporting of donations as well as follow up correspondence and donor outreach
• Assist with oversight and maintenance of record keeping
• Attend and contribute to weekly staff meetings, staff retreats, and occasional board meetings
• Represent company at events and public presentations as needed
• Other duties as assigned

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