Executive Assistant - Banking & Financial Services

JOB DESCRIPTION

Executive Assistant / Administrative Assistant – Banking & Financial Services

Location: 270 Park Avenue, New York, NY 10017
Work Arrangement: 100% Onsite – 5 Days/Week
Duration: 5 Months
Hours: 40 Hours/Week
Pay Rate: $43.57/hr W2
Openings: 1
Region: New York/New Jersey
Contract: Maternity Leave Coverage
Potential Extension: Yes
FTE Conversion: No

Job Summary

Client is seeking a highly organized and detail-oriented Executive Assistant to provide administrative support in a fast-paced banking/financial services environment. The ideal candidate will have experience supporting senior or C-suite-level professionals and handling confidential information, complex calendars, travel, expenses, and client meetings.

Banking or financial services industry experience is required.

Roles & Responsibilities

• Maintain complex and detailed calendars for senior-level professionals.
• Screen incoming calls, determine priority, and exercise discretion when providing information.
• Coordinate logistics for internal and external meetings.
• Arrange and coordinate complex domestic and international travel.
• Organize internal and external events, including catering and transportation.
• Process invoices and T&E expense claims, ensuring compliance with company policies and guidelines.
• Assist with staff onboarding and offboarding, including equipment setup and system-access requests.
• Draft and produce high-quality emails and communications for individuals at all levels of the organization.
• Maintain department documents, including organizational charts and executive biographies.
• Proactively manage routine activities and communicate potential issues or delays in advance.
• Assist with editing spreadsheets and presentations, including printing and binding materials for client meetings.
• Greet and escort clients and visitors as needed.

Required Skills & Experience

• Banking or financial services experience is required.
• Executive-level administrative support experience.
• Experience supporting C-suite or senior executives strongly preferred.
• Strong calendar management and scheduling experience.
• Experience coordinating complex domestic and international travel.
• Concur experience preferred.
• Amex GBT experience preferred.
• Experience with travel and expense management.
• Exceptional attention to detail and organizational skills.
• Ability to handle confidential and sensitive information with discretion.
• Strong written and verbal communication skills.
• Ability to work independently, prioritize competing demands, and proactively resolve issues.
• Strong proficiency with Microsoft Office, including Excel and PowerPoint.

Work Environment

• Fully onsite at 270 Park Avenue, New York, NY.
• 5 days per week in office; no hybrid or work-from-home option.
• Schedule may occasionally require work outside normal business hours.

Top Qualities

• Attention to detail
• Confidentiality and discretion
• Highly organized and proactive

Important Note

Candidates seeking a hybrid or remote arrangement will not be considered.