Executive Assistant

AV Upgrades, LLC is an equal opportunity employer.

The Executive Assistant's primary responsibility is to help the owner of AV Upgrades stay organized and reduce the amount of routine administrative work requiring his direct attention.

This is a support position rather than a management position.

The Executive Assistant will assist with scheduling, email organization, customer communication, document preparation, follow-up, and general administrative responsibilities.

Pay negotiable upon evaluation of skills and experience...

• Pay Schedule: Weekly Direct Deposit

Responsibilities

• Managing the owner's calendar.
• Scheduling meetings and appointments.
• Organizing incoming email.
• Flagging important messages for the owner's attention.
• Drafting routine emails and correspondence.
• Following up with customers when requested.
• Confirming appointments and meetings.
• Preparing documents and spreadsheets.
• Organizing electronic files.
• Maintaining contact information.
• Taking meeting notes.
• Maintaining lists of outstanding tasks.
• Sending reminders regarding deadlines and commitments.
• Coordinating basic communication with vendors.
• Assisting with general office administration.
• Helping keep company documentation organized.

Education and Experience

• High school diploma or equivalent required.
• Associate degree or additional business, administrative, or office-management training preferred, but not required.
• 2+ years of administrative assistant, executive assistant, office support, or similar professional experience preferred.
• Experience supporting a business owner, manager, or executive is a plus.
• Experience with Microsoft Office, Google Workspace, email, calendars, spreadsheets, and general office software preferred.
• Experience working in a small-business, customer-service, construction, technology, or service-company environment is helpful but not required.
• Equivalent combinations of education and relevant work experience will be considered.

Skills and Qualifications

• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Professional and courteous customer-service skills.
• Strong attention to detail and accuracy.
• Ability to manage multiple tasks and priorities effectively.
• Dependable with strong follow-through.
• Ability to work independently with limited supervision.
• Good judgment and basic problem-solving ability.
• Proficiency with email, calendars, Microsoft Word, Excel, Google Workspace, and general office software.
• Ability to learn new software and business systems quickly.
• Comfortable preparing professional emails, documents, spreadsheets, and correspondence.
• Ability to maintain organized electronic files and records.
• Comfortable communicating with customers, vendors, and employees.
• Ability to handle confidential and sensitive information professionally.
• Flexible and comfortable working in a small-business environment.
• Positive attitude with a willingness to help where needed.

The position is subject to modifications.

AV Upgrades is a premier home technology integration company specializing in thoughtfully designed audio/video systems, home automation, lighting control, networking, surveillance, and other advanced technology solutions. We deliver customized systems that combine performance, reliability, and ease of use while complementing the design and lifestyle of each home.

Our philosophy is simple: Designed Right. Installed Right. Supported for Life.