Executive Assistant

We are looking for an Executive Assistant to support senior leadership for a non-profit organization in Chicago, Illinois. This is a Contract position suited for someone who can manage complex scheduling needs, coordinate travel logistics, and keep executive operations running smoothly. The ideal candidate brings strong organization, sound judgment, and the ability to handle time-sensitive administrative priorities with professionalism.

Responsibilities:
• Oversee executive calendars by organizing meetings, resolving scheduling conflicts, and ensuring leaders are prepared for daily commitments.
• Arrange domestic and business travel plans, including itineraries, reservations, and related logistics, while adapting quickly to changes.
• Coordinate meeting details for leadership, including scheduling attendees, confirming logistics, and helping maintain smooth execution of executive sessions.
• Prepare and track travel-related documentation and expense activity using approved tools and internal processes.
• Support executives with administrative follow-through, helping prioritize tasks and maintain timely communication across stakeholders.
• Use Microsoft Excel and related office tools to organize information, track assignments, and provide clear administrative reporting.
• Serve as a dependable point of coordination for time-sensitive requests, ensuring details are handled accurately and discreetly.• Demonstrated experience supporting executives or senior leaders in an administrative capacity.
• Strong background in calendar coordination and managing shifting priorities in a fast-paced environment.
• Hands-on experience arranging travel and handling related scheduling details.
• Proficiency with Microsoft Excel and general office software used for executive support.
• Familiarity with Concur and Concur Expense for travel booking or expense management.
• Ability to coordinate executive meetings with close attention to timing, logistics, and professionalism.
• Excellent organizational, communication, and problem-solving skills.