Administrative Coordinator

• Schedule crews, technicians, installers, customers, vendors, and deliveries

• Handle customer calls and professional email communication, including job confirmations and status updates

• Maintain project trackers and calendars, and follow open items until they're actually closed

• Manage work orders, invoices, purchase orders, and vendor/subcontractor coordination

• Track materials and equipment, and coordinate deliveries

• Keep multiple jobs organized at once and communicate delays or changes clearly

• Provide management with clear, concise status updates

• Grow into coordinating or supervising crews, vendors, or subcontractors over time

• A track record of being the person others relied on to keep jobs, schedules, or projects on track • Comfortable with everyday business software (Excel/Sheets, Gmail/Outlook, Word/Docs; QuickBooks, or scheduling/work-order software a plus)

• Strong professional English; Spanish is a bonus

• Reliable transportation and a valid driver's license — this role involves local travel between sites • Able to work onsite daily in the Mountain View / Sunnyvale / Santa Clara area

• Degree preferred