Financial Services Administrative Assistant

We are looking for a highly organized Financial Services Administrative Assistant to support administrative and data processing activities for a growing life insurance organization in Rock Island, Illinois.

This Long-term Contract position is ideal for someone who enjoys accurate, high-volume work and can help keep records, documents, and account information up to date in a fast-paced office setting. The role offers the opportunity to contribute to a collaborative team while building experience within financial services operations.

Responsibilities:

• Enter new account details and update client records across various database platforms with a high degree of accuracy.

• Review, scan, index, and upload paperwork into electronic document storage systems to maintain complete digital files.

• Assist with outbound and inbound administrative correspondence, including handling returned mail and resolving record discrepancies.

• Support data quality efforts by identifying incomplete information and participating in clean-up assignments and operational projects.

• Manage a steady workload by balancing competing priorities and responding effectively to changing daily demands.

• Provide administrative assistance to colleagues and take on additional operational tasks as processes and business needs evolve.

• At least 2 years of experience in administrative support, data entry, or a related back-office function.
• Demonstrated accuracy and attention to detail when working with sensitive client or account information.
• Ability to maintain productivity in a high-volume environment, including repetitive data entry tasks throughout the day.
• Proficiency with computer-based recordkeeping systems and confidence learning new software applications quickly.
• Working knowledge of spreadsheet functions, including Excel formulas, for data review and organization.
• Strong organizational skills with the ability to meet deadlines and adjust priorities as needed.
• Effective communication skills and a collaborative approach to working with team members.