Senior Legal Secretary

An established solo attorney is seeking an experienced Senior Litigation Legal Assistant / Paralegal / Legal Secretary to support a busy civil litigation practice. This is a hands-on position for an experienced legal support professional who understands civil litigation, court procedures, filing requirements, and the day-to-day operations of a law office. The ideal candidate is highly organized, detail-oriented, dependable, and able to work independently with minimal supervision.

This would be onsite for training, and then they are open to flexibility of Hybrid work after that.

Key Responsibilities:

Litigation & Legal Support

• Accurately transcribe attorney dictation/audio
• Prepare, format, proofread, and finalize legal documents including motions, notices, and forms
• Prepare and organize exhibits and supporting documents
• Apply knowledge of Utah and federal civil rules of procedure
• Understand and follow court filing and service requirements including e-filing in state and federal courts
• Manage court deadlines, filing deadlines, hearings, and case calendars
• Maintain accurate and organized electronic and physical case files
• Utilize an established filing and document-management system
• Communicate professionally with clients, courts, opposing counsel, and other parties

Billing & Bookkeeping

• Prepare and manage client billing
• Track time, expenses, payments, and outstanding balances
• Handle accounts receivable and follow up on outstanding invoices
• Perform bookkeeping and maintain accurate financial records
• Reconcile accounts and maintain organized accounting records
• Process invoices, payments, deposits, and other financial transactions
• Coordinate with the firm's accountant

Office Management

• Manage day-to-day administrative operations of the law office
• Manage calendars, appointments, correspondence, and incoming communications
• Maintain organized client, case, financial, and administrative records
• Order and maintain office supplies
• Maintain efficient office and filing systems
• Handle confidential information with professionalism and discretion
• Work independently and proactively manage administrative responsibilities

Required Qualifications:

• Transcription, dictation
• Minimum 3+ years of legal support experience, preferably in civil litigation
• Strong knowledge of civil rules of procedure and litigation processes
• Experience with Utah state and federal court filing systems (e-filing)
• Experience managing litigation deadlines and court calendars
• Experience preparing, formatting, proofreading, and filing legal documents
• Strong file and document-management skills
• Experience with legal billing and bookkeeping
• Experience with general law-office administration
• Proficiency with Microsoft Office, including Word and Excel
• Excellent organizational and communication skills
• Strong attention to detail
• Ability to manage multiple priorities and deadlines independently
• Professional demeanor and excellent judgment

Ideal Candidate

The ideal candidate is an experienced litigation legal secretary or senior legal assistant who understands civil litigation procedures and takes pride in keeping a law practice organized and running efficiently.

This person should be comfortable managing litigation filings and deadlines while also handling the billing, bookkeeping, administrative, and office-management responsibilities of a small law practice.