Administrative Assistant

We are looking for an Administrative Assistant to support daily office operations. This Long-term Contract position is ideal for someone who enjoys creating a welcoming environment, managing front-desk communication, and keeping administrative records organized. The role requires strong attention to detail, effective communication skills, and the ability to handle a variety of clerical tasks with efficiency and care.

Responsibilities:
• Welcome clients, visitors, family members, vendors, and community contacts in a courteous and helpful manner while serving as the first point of contact for the office.
• Manage incoming phone calls efficiently, direct inquiries to the appropriate staff, and provide clear and helpful information to callers.
• Maintain both digital and paper-based records to ensure documents remain accurate, up to date, and accessible to authorized personnel.
• Perform routine data entry tasks with a high level of accuracy to support administrative workflows and reporting needs.
• Assist with general office coordination, including organizing documents, tracking information, and supporting day-to-day clerical functions.
• Monitor front office activity and help ensure a smooth, welcoming experience for internal staff and external guests.• Experience supporting administrative or office operations in a detail-oriented setting.
• Ability to answer inbound calls courteously and manage reception responsibilities effectively.
• Strong data entry skills with careful attention to accuracy and detail.
• Proficiency in organizing and maintaining electronic and paper filing systems.
• Clear written and verbal communication skills with a customer-focused approach.
• Ability to manage multiple tasks, prioritize responsibilities, and work independently.
• Familiarity with standard office procedures and administrative support duties.