Administrative Assistant

We are looking for an organized Administrative Assistant to support daily office operations. This contract opportunity with potential for a long-term role is ideal for someone who enjoys balancing front-desk interaction, administrative coordination, and accurate record management in a fast-paced environment. The person in this role will help keep workflows moving smoothly by managing communications, maintaining documentation, and providing dependable support across office functions.

Responsibilities:
• Greet visitors and serve as a reliable first point of contact for incoming office and phone inquiries.
• Handle inbound calls, direct messages to the appropriate contacts, and respond to routine questions with courtesy and efficiency.
• Maintain organized records by entering, updating, and reviewing information across administrative documents and internal systems.
• Provide day-to-day office support such as scheduling, filing, document preparation, and coordination of general administrative tasks.
• Assist with front-desk and receptionist coverage to ensure smooth daily operations and a positive experience for guests and staff.
• Track paperwork and support project-related administrative activities to help teams stay aligned on deadlines and priorities.
• Help organize office materials, correspondence, and shared information so that resources remain accessible and up to date.

• Prior experience in an administrative, office support, receptionist, or similar coordination role.

• Ability to manage inbound calls and communicate clearly and effectively with internal and external contacts.

• Strong data entry skills with close attention to accuracy, consistency, and detail.

• Comfortable handling multiple tasks at once while maintaining organization and follow-through.

• Proficiency with standard office tools and general administrative procedures.

• Dependable customer service approach and a detail-focused presence in a front-office setting.

• Ability to work on-site and adapt to a contract-to-permanent arrangement.

Please send your resume to brenda.arce@roberthalf