Administrative Assistant

Overview

We are proud to be a military and veteran-friendly employer.

Responsibilities

Schedule:  Monday - Friday

Hours:  Monday - Thursday 5:30am - 3:30pm, Friday 6:30am - 8:30am

The Administrative Assistant at the Bradenton, FL warehouse performs a variety of administrative tasks to support daily office operations, and completes the work. You will organize and demonstrate mastery of Microsoft Excel and other software with proficiency that shows and proactive action.

You will work onsite for this position. You will report to the Operations Manager.

Essential Functions/Main Responsibilities

• Provide general administrative support, including filing, data entry, and document preparation.
• Maintain organized records and ensure information is up to date.
• Prepare spreadsheets, reports, and basic data analysis using Microsoft Excel.
• Experience operating/navigating in Oracle.
• Help with incoming calls, emails, and internal communications.
• Support team members with several administrative tasks.
• Help maintain an orderly and efficient office environment.
• Manage incoming vendor invoices for the region and ensure processing.
• Prepare and send vendor invoices to Accounts Payable daily.
• Maintain accurate and organized vendor invoice records.
• Prepare monthly accruals for the region and ensure supporting documentation is complete.
• Build kits within the warehouse.
• Other responsibilities as determined by our needs.

Qualifications

• High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.
• 1–2 years of administrative or office support experience.
• Microsoft Excel and Office Applications.