Accounts Payable Specialist

About the Role

We are looking for an experienced Accounts Payable Specialist to join our Treasury / AP team on a contract basis for 3–5 months, covering a team member on leave. This is a hands-on, high-volume role focused on utility payments, vendor invoice processing, and daily banking. Depending on business needs and performance, this position may convert to a permanent role.

You will work alongside our existing Treasury and AP staff supporting a large portfolio of multifamily and commercial real estate properties. If you are comfortable in bank portals, move quickly without losing accuracy, and like owning a process end to end, this is a good fit.

What You'll Do

• Utility payments — process and schedule high-volume utility bills across the property portfolio; monitor for late notices, shut-off risk, and past-due balances; resolve discrepancies directly with utility providers and set up new accounts at transfer.
• Bank portals and payments — initiate and release wires and ACH payments through multiple online banking portals; manage positive pay exceptions, stop payments, and payment confirmations.
• Invoice processing — code, enter, and route vendor invoices for approval; match invoices to POs and contracts; ensure correct property, GL account, and period coding.
• Vendor management — maintain vendor master records, W-9s, and remittance details; respond to vendor inquiries on payment status; reconcile vendor statements.
• Treasury support — assist with daily cash positioning, funding requests, and payment prioritization; prepare payment batches for review and approval.
• Reporting and cleanup — run and review aged payables reports; help clear aging items and correct miscoded entries; support month-end AP close and accruals.
• Controls — follow approval limits and dual-control requirements on all outbound payments; escalate anything unusual rather than working around it.

Requirements

What You Need

• 3+ years of full-cycle accounts payable experience in a high-volume environment.
• Hands-on experience initiating wires and ACH payments through commercial bank portals (Chase, Wells Fargo, Truist, Regions, or similar).
• Eligible to work in the United States.
• Able to work on-site.

Nice to Have

• Experience processing utility invoices and managing utility vendor accounts.
• Real estate / property management AP experience (multifamily or commercial).
• Experience with positive pay and bank fraud-control experience.
• Strong Excel skills — comfortable with lookups, pivot tables, and reconciling large data sets.
• Associate's or Bachelor's degree in Accounting, Finance, or Business.