Clerical Assistant 2 - SCI Huntingdon

THE POSITION

The Department of Corrections is seeking a Clerical Assistant 2 who enjoys keeping daily operations organized and efficient. This position allows you to support staff at SCI Huntingdon by managing calls, preparing documents, and coordinating office tasks. You will work in a steady environment where accuracy and communication are valued. Join a team where your attention to detail helps the office run smoothly each day.



DESCRIPTION OF WORK

This position supports daily office operations by handling communication tasks, preparing documents, and maintaining records that help the institution function effectively.

As a Clerical Assistant 2, you will perform the following duties:

• Phone Support: Answer, make, and direct calls while recording and distributing messages
• Mail Processing: Receive, sort, and distribute mail and prepare outgoing packages
• Document Preparation: Type, review, correct, and distribute documents and correspondence
• Scheduling Coordination: Organize appointments, meetings, and videoconferences and prepare meeting minutes if needed
• Record Maintenance: Maintain filing systems, databases, reports, and spreadsheets
• Office Workflow Support: Compile office activity records, check data, track supplies, and complete general office tasks

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment, 37.5 hours per week.
• Work hours are 8:00am to 4:00pm, Monday-Friday, with a 30-minute lunch.
• Telework: You will not have the option to telework in this position.
• Salary: Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $36,831 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

QUALIFICATIONS
Minimum Experience and Training Requirements:

• Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Graduation from high school; or
• An equivalent combination of experience and training.

Additional Requirements:

• Successful completion of basic training in Elizabethtown, PA is required.
• You must be able to perform essential job functions.

Legal Requirements:

• You must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.
• All application materials and interview responses must reflect the applicant's own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.

Veterans:

• Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

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