Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to support daily office operations for a Financial Services organization in New York, New York. This is a Contract position suited for someone who is organized, responsive, and comfortable handling a range of administrative tasks in an office environment. The ideal candidate will bring strong office support experience, excellent communication skills, and the ability to manage time-sensitive requests with accuracy and discretion.

Responsibilities:
• Prepare and notarize documents for an executive, ensuring all materials are completed accurately and in accordance with notary requirements.
• Coordinate conference room scheduling and maintain reservation calendars to support meetings and office events.
• Provide day-to-day administrative support, including managing clerical tasks and assisting with general office operations.
• Answer incoming calls courteously, direct inquiries to the appropriate contacts, and relay messages in a timely manner.
• Perform data entry and maintain organized records to support administrative workflows and reporting needs.
• Welcome visitors and assist with front-desk or receptionist-related duties as needed to ensure a positive office experience.

• Active notary license is required.

• At least 2 years of experience in an administrative, office support, or receptionist role.

• Demonstrated ability to manage administrative assistance tasks in a detail-oriented office setting.

• Strong verbal communication skills, including experience handling inbound calls effectively.

• Proficiency in data entry with a high level of accuracy and attention to detail.

• Ability to organize schedules, manage multiple priorities, and support daily office operations effectively.