CMMS Coordinator

Job Title: CMMS Coordinator
Location: Brooklyn NY (onsite)
Schedule: 8:00 AM – 5:00 PM, Monday–Friday

About the Company
Join a fast-growing, well-funded nationwide meal delivery company that is transforming the way people eat. With 20+ facilities across the United States and $250M in recent funding, this company is scaling fast and building the team that will take them there. Their Brooklyn facility is a high-volume commercial kitchen operation producing chef-made, ready-to-eat meals at scale. This is a company with real momentum, a strong maintenance culture, and a genuine path to becoming a direct employee. This role is contract-to-hire — perform well and you convert directly onto their team.

Overview
We're seeking a detail-oriented CMMS Coordinator to support the facilities and maintenance team at our Brooklyn facility. This is a fully computer and data-focused role — not hands-on repair. You'll be the organizational backbone of the maintenance operation, keeping work orders moving, PM schedules on track, and repair costs under control.

Responsibilities

• Manage and maintain the CMMS/work order management system daily — creating, tracking, and closing work orders
• Coordinate with the maintenance tech team to ensure preventive maintenance schedules are followed and completed on time
• Work with vendors to schedule repairs, track costs, and drive repair spend down
• Order parts and maintain accurate inventory levels
• Track and report on equipment downtime, repair costs, and parts spend
• Maintain accurate documentation across all maintenance activity
• Support the Facilities Manager with data, reporting, and scheduling needs

Requirements

• 2+ years of experience working in a CMMS or work order management system — this is the core of the role
• Experience in a food production, manufacturing, distribution, or industrial operations environment — required
• Highly organized, detail-oriented, and comfortable working primarily on a computer
• Strong communication skills — ability to coordinate with technicians, vendors, and management
• Proactive, reliable, team-oriented
• Reliable commute to Brooklyn, NY

Nice to Have

• Familiarity with Fiix, Maximo, EAM Infor, eMaint, or similar CMMS platforms
• Experience tracking KPIs such as PM compliance and equipment downtime
• Background in food safety compliance (GMP, SQF)