Program Coordinator- Adaptive & Inclusive and Grown Up & Me Programs

Description:

The Program Coordinator of Adaptive & Inclusive and Grown Up & Me Programs is a hands-on, direct-service role that develops curriculum, teaches classes, and grows participation in two program areas: adaptive and inclusive programs for children, teens, and adults with disabilities, and Grown Up & Me classes for young children and their caregivers. Most of this position’s hours are spent leading classes. 

The Program Coordinator creates welcoming, playful, and skill-building experiences where every participant belongs, partners closely with families, supports instructors and volunteers, and ensures programs run safely and in accordance with YMCA standards and risk management policies. 

Requirements:

 

Role and Responsibilities 

• Teach adaptive sports, movement, enrichment, and Grown Up & Me classes for children, teens, adults, and families, including individuals with physical, developmental, intellectual, sensory, and learning disabilities. 
• Develop and implement engaging, age-appropriate curricula and lesson plans that support physical, social, emotional, and cognitive development through sports, movement, play, arts, music, and enrichment activities. 
• Adapt activities, equipment, rules, teaching methods, and environments to ensure meaningful participation and success for individuals of all abilities, including sensory-friendly accommodations. 
• Utilize visual schedules, structured routines, and differentiated instructional strategies to meet diverse learning and developmental needs. 
• Meet with families and caregivers to understand participant strengths, needs, communication styles, and support requirements, and develop individualized participation strategies as needed. 
• Provide coaching, guidance, and developmental resources to parents and caregivers that support learning and skill-building beyond the classroom. 
• Foster a welcoming, inclusive, and supportive environment where all participants and families feel safe, respected, connected, and valued. 
• Support the successful inclusion of participants with disabilities in broader YMCA programs by collaborating with staff, recommending accommodations, and coordinating support services. 
• Apply positive behavior support techniques and maintain clear, respectful, and effective communication with participants, families, staff, and volunteers. 
• Monitor participant progress, document observations, and communicate achievements, goals, and recommendations to families and program leadership. 
• Develop and maintain a shared library of lesson plans, activity resources, adaptive strategies, and program materials to ensure consistency and quality across programs. 
• Incorporate YMCA core values of Caring, Honesty, Respect, and Responsibility into all program activities and interactions. 
• Continuously evaluate and enhance program offerings based on participant outcomes, family feedback, community needs, and industry best practices. 
• Promote participant engagement, enrollment growth, and retention by delivering exceptional program experiences and building strong relationships with families. 
• Recommend and help develop new programs, class formats, schedules, and service offerings based on community interests and emerging needs. 
• Build and maintain partnerships with schools, therapists, disability organizations, parent groups, preschools, libraries, and other community organizations to expand program reach and impact. 
• Assist with outreach efforts, special events, open houses, trial classes, sensory-friendly events, family engagement activities, and community awareness initiatives. 
• Collaborate with marketing and membership teams to develop promotional materials and communications that reflect inclusive and person-first practices. 
• Track and report on enrollment, attendance, participant feedback, waitlists, and program outcomes, and provide recommendations for program improvement and growth. 
• Coordinate program schedules, facility usage, and resource needs in collaboration with program leadership and other departments. 
• Recruit, train, supervise, and support part-time instructors, inclusion aides, and volunteers, including training related to disability awareness, inclusion, and program delivery. 
• Maintain accurate records, rosters, attendance reports, and participant information within YMCA systems. 
• Manage program equipment and supplies, including setup, breakdown, inventory tracking, maintenance, and purchasing recommendations. 
• Communicate program updates, schedule changes, and important information to participants and families in a timely and professional manner. 
• Follow YMCA policies, risk management standards, child protection policies, and all safety procedures. 
• Maintain confidentiality of participants, family, accommodation, and health-related information in accordance with YMCA policies and applicable regulations. 
• Ensure safe, well-supervised program environments and appropriate staff-to-participant ratios at all times. 
• Respond appropriately to injuries, incidents, and emergencies, complete required documentation, and implement emergency action procedures when necessary. 
• Perform other duties as assigned to support the mission, goals, and programs of the YMCA.