Assistant Director of Facilities

  

Position Description: Assistant Director of Facilities 

Department: Facilities

Reports to: Director of Facilities

Date: October 1, 2026

FLSA: Exempt

Status: Full-time

Months: 12 months

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Basic Function:

Under the direction of the Director of Facilities, the Assistant Director of Facilities oversees key aspects of campus operations to ensure the proper care, maintenance, and functionality of MECA&D’s residential, educational, and administrative facilities. This position provides departmental leadership and serves as an extension of the Director, with responsibility for essential maintenance services, project management, vendor coordination, staff oversight, compliance, budgeting, and campus preparedness—all delivered with a commitment to supporting MECA&D’s collaborative, respectful, and inclusive community. Flexibility in scheduling, including occasional evenings and weekends, is expected to support campus operations.

Responsibilities: 

Operational & Facilities Oversight

• Support the daily operations of Facilities, ensuring buildings and grounds are safe, clean, and functional;

• Oversee the delivery of essential campus maintenance services, ensuring a timely response to operational needs;

• Monitor building systems and coordinate preventive maintenance schedules to improve efficiency and extend service life.

Project Management

• Lead and coordinate small to mid-sized capital and maintenance projects from planning through completion:

• Support the Director of Facilities in budgeting, forecasting, and prioritizing departmental projects:

• Ensure accurate documentation, record-keeping, and tracking of project timelines, vendor invoices, and compliance requirements:

Staff & Vendor Coordination

• Provide direction to Facilities team members as delegated by the Director;

• Supervise external vendors and contractors, ensuring quality work, safety compliance, and adherence to campus expectations;

• Assist with training, scheduling, and team communication within the department.

Campus Preparedness & Compliance

• Help ensure compliance with local, state, and federal regulatory requirements (e.g., OSHA, fire safety, environmental standards);

• Maintain updated facility and safety documentation for internal and regulatory reviews;

• Contribute to emergency preparedness planning, including snow/ice response, building shutdowns, and incident coordination.

Customer Service & Community Engagement

• Serve as a Facilities point of contact for faculty, staff, students, and external partners;

• Promote a service-oriented culture within Facilities by promptly and professionally addressing maintenance needs;

• Support MECA&D’s commitment to fostering a respectful, inclusive, and equitable campus environment through day-to-day communication and collaboration.

Qualifications: 

• Bachelor’s degree in Facilities Management, Business Administration, Environmental Health & Safety, or a related field; or equivalent experience.

Experience: 

• Minimum of 3 years of progressively responsible experience in facilities operations and maintenance preferred;

• Previous supervisory experience;

• Working knowledge of building systems, safety standards, and applicable local, state, and federal regulatory requirements (e.g., OSHA, fire safety, environmental standards);

• Familiarity with budgeting, forecasting, procurement processes, and facilities documentation practices.

• Proficiency with facilities work-order systems, project management tools, or digital record-keeping platforms (preferred);

• Experience in higher education, nonprofit, or multi-building environments;

• Demonstrated experience coordinating contractors, vendors, and/or onsite service providers;

• Experience supporting or leading small- to mid-scale facilities projects, including planning, scheduling, and documentation.

Skills and Abilities: