Contracts Administrator

We are looking for a detail-oriented Contracts Administrator to support grant and contract operations for a mission-driven organization. This contract opportunity offers a hybrid work arrangement, with time split between remote work and the office two to three days per week. The person in this role will help manage reimbursement activity, monitor compliance requirements, and collaborate with internal teams and local centers to keep contracting processes accurate, timely, and well organized.

Responsibilities:
• Coordinate grant application and agreement workflows with internal departments and local centers, helping move each stage of the contracting cycle forward efficiently.
• Evaluate submitted applications against annual participation standards and provide responsive guidance to local centers throughout the review process.
• Contribute to risk review activities and assist in building monitoring plans that support ongoing contract oversight.
• Perform compliance checks on insurance records, audit materials, reimbursement support, and other documentation to confirm adherence to funding and contractual obligations.
• Review and process routine reimbursement submissions, validate expenses for eligibility, and work directly with local centers to resolve discrepancies or missing information.
• Instruct new reimbursement staff on established submission practices, documentation expectations, and approval requirements.
• Administer budget revision requests by assessing proposed changes for consistency with grant rules and contract terms.
• Partner with contract team members to recover unallowable costs and explain corrective actions and documentation needs to local centers.
• Help update policies, procedures, reference materials, and grant management tools to improve clarity and operational consistency.• Bachelor’s degree from an accredited college or university; additional formal education may be considered in lieu of some required work experience, where applicable.
• At least two years of experience in grant administration, contract administration, finance, or a closely related field.
• Working knowledge of contract administration and contract management practices.
• Ability to review financial and contractual documentation with strong accuracy and attention to detail.
• Effective communication skills for supporting stakeholders, answering questions, and providing training.
• Strong organizational and time management abilities with the capacity to handle multiple deadlines at once.
• Experience navigating contract-related discussions, including pricing considerations, negotiations, or bid-related processes, is beneficial.