Site/Space Planner 1 (0-2 years)

We are looking for a detail-oriented Site/Space Planner 1 to support workplace planning and employee relocation activities in Rochester, New York. This Long-term Contract position will help maintain accurate space and occupancy records, coordinate move activity across facilities, and work closely with internal teams and external service providers. The role is well suited for someone early in their career who brings AutoCAD experience, strong organizational skills, and a service-focused approach to day-to-day operations.

Responsibilities:
• Manage employee move requests from intake through completion by entering, monitoring, and resolving work orders in the designated system.
• Arrange and coordinate movers, furniture installers, and other third-party support needed for daily workplace changes and relocation activity.
• Keep space and occupancy records current by updating the organization’s space planning database with accurate seating and headcount information.
• Allocate workspace assignments in alignment with established space standards and workplace planning guidelines.
• Assist with planning and execution for small to mid-sized internal moves across multiple buildings and local sites.
• Monitor schedules, dependencies, and progress updates to help keep relocation activities on track and address timing conflicts.
• Work with Facilities, IT, Security, Human Resources, stakeholders, and outside vendors to support smooth move execution.
• Maintain documentation, reporting, and standard operating procedures related to move coordination and space planning activities.
• Identify process improvement opportunities that enhance data quality, operational efficiency, and the employee experience.
• Travel locally as needed to provide support at nearby locations.

• Hands-on experience with AutoCAD is required.

• Proficiency with Microsoft Office applications, including Excel, Outlook, and Teams; experience with PivotTables is preferred.

• Strong organizational, communication, and customer service skills with the ability to work effectively across teams.

• Ability to manage schedules, documentation, and multiple priorities with a high level of accuracy and follow-through.

• Experience with work order, facilities, or space management platforms such as Archibus, ServiceNow, or similar tools is a plus.

• High school diploma or equivalent is required; an associate’s or bachelor’s degree is preferred.