Administrative Assistant - Full-Time

Palm Springs, Florida | Up to $20/Hour Organized. Detail-Oriented. Tech-Savvy. Ready to Make Things Run Better. Location: Palm Springs, FL                                                                                                                                                                               
Compensation: Up to $20.00 per hour

We are seeking a highly organized, hands-on Administrative Assistant to support the daily operations of our busy eye care practice in Palm Springs, Florida.

This isn't a position for someone who simply waits for the next assignment. We're looking for a self-starter and problem-solver who sees what needs to be done, takes initiative, and looks for smarter and more efficient ways to get things accomplished.

The ideal candidate is fast, accurate, detail-oriented, highly organized, and comfortable juggling multiple priorities at once. You'll work with data, spreadsheets, documents, presentations, office processes, and administrative projects while helping management keep the practice organized and operating efficiently.

What You'll Do

As our Administrative Assistant, you'll provide hands-on administrative and operational support throughout the practice.

Responsibilities include:

• Perform accurate and timely data entry
• Create, update, and maintain spreadsheets
• Prepare and format documents, reports, correspondence, and presentations
• Organize electronic and paper records
• Maintain accurate files and administrative information
• Assist management with reports and special projects
• Enter, organize, review, and verify data for accuracy
• Help track office information and performance data
• Prepare internal communications and documents
• Assist with scheduling and administrative coordination
• Handle routine correspondence and follow-up
• Help maintain organized office systems
• Complete projects accurately and on deadline
• Provide general administrative support wherever needed
• Strong Microsoft Office Skills Are Important

We're looking for someone who is confident working with:

• Microsoft Excel
• Microsoft Word
• Microsoft PowerPoint
• Microsoft Outlook
• Email and electronic file management
• Spreadsheets and data entry
• Reports and document formatting
• You should be comfortable learning new programs and technology quickly.
• Strong Excel skills are especially valuable.

You don't have to be a programmer, but you should be comfortable working with spreadsheets, organizing data, formatting information, and finding efficient ways to complete administrative tasks.

We're Looking for a Fast & Accurate Multitasker

This position requires someone who can move quickly without sacrificing accuracy.
The ideal candidate can:

• Type quickly and accurately
• Manage several projects and priorities simultaneously
• Pay close attention to details
• Catch errors before they become problems
• Prioritize tasks based on urgency
• Stay organized in a busy environment
• Follow through without constant reminders
• Meet deadlines
• Shift priorities when business needs change

Be a Problem-Solver, Not Just a Task-Taker

• We want someone who thinks beyond:
  • “How have we always done this?”
• We're looking for someone who asks:
  • “Is there a faster or better way to do this?”

You'll be encouraged to:

• Identify inefficient or repetitive processes
• Suggest ways to streamline administrative work
• Help create better systems and procedures
• Improve spreadsheets, tracking tools, and documentation
• Help organize information so it's easier to access and use
• Identify potential problems and suggest solutions
• Think creatively and outside the box
• Take ownership of projects from beginning to completion
• If you see something that could work better, we want you to speak up and help improve it.

Hands-On Support

• This is a position for someone willing to jump in wherever administrative support is needed.
• You may be helping with a spreadsheet one minute, preparing a report the next, entering information into a system, organizing documents, helping improve an office process, or supporting management with an unexpected project.
• Flexibility, initiative, and a willingness to help are important.

What We're Looking For

Our ideal candidate has:

• Previous administrative assistant, office assistant, medical office, or similar administrative experience
• Strong Microsoft Excel, Word, and PowerPoint skills
• Fast and accurate typing skills
• Strong data-entry skills
• Excellent attention to detail
• Strong organizational skills
• Ability to multitask effectively
• Ability to work independently
• A self-starter mentality
• Strong problem-solving skills
• Ability to think creatively and find practical solutions
• Ability to identify and help streamline inefficient processes
• Professional written and verbal communication skills
• Ability to learn new software and systems quickly
• Dependable work habits and strong follow-through
• Eye care, medical office, or healthcare experience is helpful but not required for a candidate with strong administrative skills.

PTO & Paid Personal Time

We believe employees need time away from work to recharge and handle personal responsibilities.

Vacation eligibility begins after 90 days, with vacation time increasing based on length of service:

• After 90 days: 2 vacation days
• After 1 year: 7 vacation days
• After 3 years: 12 vacation days
• After 5 years: 17 vacation days
• 3 personal days after eligibility

The Person Who Will Excel In This Role

• We're looking for the person who sees a messy spreadsheet and wants to organize it.
• Someone who notices that a process takes six steps when it could take three and asks, “Can I make this easier?”
• Someone who doesn't need to be reminded repeatedly to finish a project.
• Someone who can type quickly, enter data accurately, organize information, juggle multiple priorities, solve problems, and take ownership of their work.
• Most importantly, we're looking for someone who is hands-on, dependable, resourceful, and willing to jump in and help get things done.

KEY DETAILS 

• Palm Springs, Florida
• Full-Time
• Up to $20.00 per hour
• Microsoft Excel + Word + PowerPoint
• Fast & Accurate Typing / Data Entry
• Strong Organization & Attention to Detail
• Multitasking & Process Improvement
• Problem-Solving & Outside-the-Box Thinking
• Self-Starter / Hands-On Mentality
• Vacation Time +  3 personal days after 90 days and every anniversary

If you're the person who sees what needs to be done and gets it done—while looking for ways to make the process better—we'd like to meet you.

Apply today for our full-time Administrative Assistant position in Palm Springs, Florida.

 

We are proud to be an equal opportunity employer. We provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.