Office Assistant- Manufacturing

Job Title: Office Assistant

Status: Non-exempt (Hourly)

Pay: $22-25/hr., plus a monthly bonus program paid when the company-wide monthly sales goal is reached (full-time).

Schedule: Monday – Friday 8:00 am to 4:30 pm

Company Perks for Full-Time:

• Medical, dental, and life insurance – API pays 100% of the premiums for all employees
• Employer-funded Health Reimbursement Arrangement (HRA)
• 401(k) plan with company-funded Safe Harbor contribution
• Paid time off and paid holidays
• Monthly production bonus program
• Monthly lunch allowance provided
• On-the-job training and skill development opportunities
• Employee Assistance Program (EAP)
• Employee perks and discount programs
• Voluntary supplemental insurance options, including AFLAC and vision

PRIMARY PURPOSE: 

The Office Assistant provides administrative support to office and manufacturing operations through accurate data entry, invoice processing, work order tracking, record maintenance, and document management. Success in this role requires strong attention to detail, excellent organizational skills, proficiency in Microsoft Excel, and the ability to work effectively within ERP systems. Manufacturing administrative experience and Epicor ERP experience are strongly preferred. The Office Assistant also serves as a professional first point of contact for visitors, vendors, and incoming calls.

ESSENTIAL JOB FUNCTIONS: 

• Enter data accurately and maintain records in company databases, spreadsheets, and ERP systems.
• Process invoices, purchase orders, and related administrative documentation.
• Track and update work orders, job status information, and operational records.
• Maintain organized electronic and physical filing systems and ensure records are current and accessible.
• Generate, update, and distribute reports, spreadsheets, and other business documents using Microsoft Office applications, particularly Excel.
• Assist with the entry, verification, and maintenance of information within Epicor and other business systems.
• Answer and direct incoming phone calls in a professional and courteous manner.
• Greet, assist, and check in visitors, vendors, candidates, and delivery personnel.
• Coordinate incoming and outgoing mail, packages, and deliveries.
• Monitor and maintain office supply inventory; place orders as needed.
• Support various administrative projects and provide general office assistance to leadership and departmental teams.
• Maintain confidentiality of company, employee, customer, and vendor information.
• Perform other related duties as assigned.

REQUIRED QUALIFICATIONS: 

• High school diploma or equivalent.
• Previous administrative, clerical, receptionist, or office support experience preferred.
• Proficiency with Microsoft Office, including Outlook, Word, and Excel.
• Experience with ERP systems preferred; Epicor experience is strongly preferred.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Ability to prioritize tasks and manage time effectively.
• Ability to maintain confidentiality of company information.

Employment is contingent upon passing a pre-employment drug screening, including THC, in accordance with federal guidelines. American Precision Industries, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other characteristic protected by law. Employees may be eligible for leave under the Federal Family and Medical Leave Act (FMLA) and the Oregon Family Leave Act (OFLA). Information on eligibility and procedures is available upon request. American Precision Industries, Inc. does not require or request polygraph testing except where permitted by federal law. You may review the official notices at the links below:

• FMLA: https://www.dol.gov/agencies/whd/posters/fmla
• EEOC      “Know Your Rights”: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf
• EPPA: https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/eppac.pdf