Accounts Payable Specialist

Accounts Payable Specialist

Location: Houston, TX 77054
Pay: $22.37 per hour
Schedule: Monday through Friday, 8:00 AM to 5:00 PM
Position Type: Ongoing Assignment
Work Setting: Onsite
Start Date: ASAP
Parking: Free

Position Overview

We are currently seeking an experienced and detail-oriented Accounts Payable Specialist to join our finance team in Houston, TX.

The Accounts Payable Specialist will be responsible for supporting the full accounts payable process, including processing invoices, reviewing purchase orders and receiving documentation, maintaining vendor records, researching discrepancies, reconciling transactions, and assisting with month-end and fiscal year-end activities.

The ideal candidate is organized, accurate, comfortable working in a fast-paced environment, and has hands-on experience managing accounts payable transactions from invoice receipt through payment.

Key Responsibilities

• Process vendor invoices and other accounts payable transactions accurately and timely
• Review invoices, purchase orders, and receiving reports for completeness and accuracy prior to payment
• Perform invoice and purchase order matching and investigate discrepancies
• Verify quantities, pricing, calculations, and appropriate account coding
• Process invoices, purchase requisitions, and purchase orders using accounting software
• Maintain accurate vendor records and approved vendor information
• Maintain vendor W-9 documentation and verify appropriate tax information
• Prepare documentation for check requests and other cash disbursements
• Prepare journal entries related to manual checks and AP transactions
• Research accounts payable transactions and resolve discrepancies as needed
• Communicate with internal departments regarding outstanding purchase orders and payment issues
• Reconcile accounts payable transactions on a monthly basis
• Create and maintain accurate AP reports
• Prepare vouchers for invoices, reimbursements, and recurring monthly expenses
• Assist with audit preparation, budget planning, and fiscal year-end closing activities
• Maintain accurate and organized financial documentation
• Perform other related accounting and accounts payable duties as assigned

Qualifications

Required

• High School Diploma or GED
• College-level accounting education, including a minimum of 6 semester hours or 9 quarter hours of accounting coursework, or an appropriate combination of relevant education and experience that provides the necessary accounting knowledge and skills
• Strong knowledge of accounts payable processes and procedures
• Experience reviewing invoices, purchase orders, and supporting documentation
• Strong mathematical, analytical, and problem-solving skills
• Proficiency with Microsoft Office
• Excellent attention to detail and organizational skills
• Ability to prioritize multiple deadlines and work with minimal supervision
• Ability to maintain confidentiality when handling financial and vendor information

Preferred

• 2+ years of Accounts Payable experience
• Experience with Microix or similar accounting/financial software
• Previous experience working within a nonprofit organization
• Experience with AP reconciliations, journal entries, vendor maintenance, and W-9 documentation
• Knowledge of GAAP
• Knowledge of regulations applicable to nonprofit organizations or the ability to quickly learn applicable requirements

What We're Looking For

We are looking for someone who is:

• Highly detail-oriented and accurate
• Organized and dependable
• A self-starter
• Comfortable working in a fast-paced, deadline-driven environment
• Able to work both independently and collaboratively
• Skilled at identifying and resolving discrepancies
• Professional when communicating with vendors, management, and internal departments
• Able to manage multiple priorities while meeting established deadlines

Compensation & Schedule

Pay: $22.37 per hour
Hours: 8:00 AM to 5:00 PM, Monday through Friday, with a one-hour lunch
Location: Houston, TX 77054
Work Arrangement: Onsite
Assignment Length: Ongoing
Parking: Free

Apply Today

If you have hands-on accounts payable experience and are looking for an opportunity where you can contribute your accounting skills in a fast-paced professional environment, we encourage you to apply.

Qualified applicants are encouraged to submit an updated resume highlighting their accounts payable experience, accounting education/coursework, and accounting software experience.

Our partner has areas for professional growth within a collaborative working environment!!