Marketing Administrative Assistant

Exciting Opportunity: Marketing Administrative Assistant - Urgently hiring in Foothill Ranch!

Job Title: Marketing Administrative Assistant
Pay: $20.00 – $23.00 per hour
Hours: Monday – Friday, 7:30am – 4:30pm
Start Date: ASAP

Looking for a rewarding entry-level role to grow your career in marketing, communications, or business operations? Join our energetic team in Foothill Ranch as a Marketing Administrative Assistant and make a difference every day.

As a Marketing Administrative Assistant, you'll support the smooth operation of our busy marketing department, gaining valuable hands-on experience in project coordination, digital asset management, event support, and administrative tasks. You'll work closely with the marketing team to deliver impactful results and help drive our initiatives forward.

What You'll Do
As a Marketing Administrative Assistant, you will be responsible for

• Assisting with daily marketing operations, maintaining schedules, coordinating meetings, and preparing agendas and notes
• Organizing digital assets such as photos, presentations, and product documentation, and supporting the creation of social media posts, email campaigns, and sales materials
• Coordinating logistics for trade shows, webinars, and customer events, including travel arrangements and shipping promotional items
• Overseeing the printing, inventory, and distribution of brochures, promotional items, and marketing collateral
• Performing data entry to update lead and contact lists and collecting metrics for marketing performance reports
• Serving as a reliable liaison between the marketing team, internal departments, and external vendors

What You'll Bring
The ideal candidate for this role will have

• Up to 2 years of experience in an administrative, marketing, or office support role
• Associate or Bachelor’s degree in Marketing, Communications, or Business Administration preferred (relevant experience welcomed)
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook)
• Familiarity with CRM tools, WordPress, email platforms, social media management, or Adobe Creative Cloud is a plus!
• Exceptional organizational habits, strong attention to detail, and excellent verbal/written communication skills

For more than 50 years, Helpmates has been connecting job seekers with opportunities in a variety of specialties. When you apply with us, you’ll work one-on-one with our team members so that we can get your resume in front of the right employers. Once we’ve made the connections, we know you’ll take it from there. We're excited to see you thrive!