Records/Office Clerk

Job Title: Administrative Secretary II

Location: 2800 N HWY 87 Coolidge,, AZ 85128

Duration: 6+ months contract with possibility of extension as per business need

Pay Range: $ 16.28/hr (W2) 

Required Skills:

• Google Suite experience
• 6 months’ experience in an office setting
• This position does require the contractor to work with, or care for, children and/or vulnerable adults (physically and developmentally disabled adults that are in the care, custody, and control of the State)

Hours of operation for these positions:

• 2:30p to 11p or 10:30p-7a - Please note in the comment what shift the resource is interested in or if they want to be considered for both.
• Target Start date: ASAP
• Fingerprint Clearance Required

Job description:

• These positions will have the primary responsibility of ensuring that incident reports are filled out with all corresponding documentation obtained.
• The PM and NOC shifts are the times when we have the least amount of additional support on campus, and while there are supervisors present, they are in ratio providing direct care.
• The incident reporting process can be involved and puts additional strain on the direct care staff.
• We have seen compliance issues with ensuring that the incident reports are submitted and reviewed on time, along with having all supporting documentation provided.
• These positions will work weekends and holidays, with two weekdays off.

The primary responsibilities for these contractors will be:

1. Gather the incident report details, including all notifications, and complete the Google form (or paper form for DDD Only).
2. Go to the ICF and gather all supporting documentation, ensuring that the appropriate notes are entered in the Progress Notes.
3. Review all documentation for completeness and accuracy.
4. Walking and lifting is a requirement
5. Walking to other homes on the site to collect data

When there is not an IR:

1. 1.Audit resident charts,
2. File completed documentation in the electronic resident record
3. File completed documentation in the home electronic resident record

Other skills:

•                    Attention to detail

•                    Google Suite

•                    Organization and Time management

•                    Setting Priorities

•                    Keeping track of files and status of reports

•                    Clear written and verbal skills

•                    Problem solving and adaptability

•                    Flexibility

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