Hybrid Executive Assistant to CEO
| Estimated Pay info | Based on similar jobs in your market$39 per hour |
|---|---|
| Hours | Full-time |
| Location | Oceanside, NY Oceanside, New York open_in_new |
About this job
Job Description
This job is posted on behalf of C-Suite Assistants by Top Echelon.
A firm with beautiful offices in Midtown East is looking for an Executive Assistant to support the Founder/CEO. The role is hybrid: Tuesday-Thursday in office, Mondays and Fridays remote.
About the Job:• Manage the CEO's calendar, inbox, and correspondence
• Enter meetings and calls into the CRM system
• Draft communications internal and external
• Build systems and workflows that shift the team from reactive execution to proactive planning
• Track and act on relationship opportunities across the CEO's network to support business development
• Develop and maintain client-facing materials including pitch books, one-pagers, and event
• Coordinate scheduling, logistics, and preparation for client and candidate meetings
• Serve as a polished, responsive point of contact
• Support candidates through the process with clear communication and professionalism
• Provide structured support for strategic projects
• Manage events; invitation lists, RSVPs
• Conduct research using AI
• Some off-hour availability required (check emails over the weekend)
About You:• Minimum of 7 years of experience supporting a CEO
• BA/BS from a college or university a plus
• Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)
• Interest in leveraging AI and technology tools to work smarter
• Strong communication skills: written and verbal
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