Accounting Manager - School Business Official (SBO)

Position Title: Accounting Manager - School Business Official (SBO)

Location: Clear Creek Amana Community School District Office (Oxford, IA)

Reports to: Executive Director of Finance/Board Secretary (SBO)

Job Summary: To support the administration and the goals of the District in a professional manner that provides a positive environment for students, staff and the general public.

Terms of Employment: 12-month employee; Salary and benefits commensurate with experience

Essential Duties and Responsibilities:

• Assists in the developing, interpreting and applying district policies, procedures, laws and regulations.
• Learn current business office processing systems and work with district staff to optimize utilization
• Recommend to the Executive Director of Finance/SBO new or revised operational policies, internal controls and segregation of duties pertinent to the business office functions.
• Update and maintain Business Procedures Manual.
• Create and maintain forms available to schools and departments.
• Audit buildings for cash handling and business procedures.
• Maintain district general ledger account numbers as needed; post journal entries and account corrections as necessary.
• Monitor and adjust chart of accounts coding in accordance with state and federal guidelines.
• Monitor for accuracy of general ledger account numbers for all accounting functions, including accounts receivable, accounts payable, payroll, fixed assets.
• Coordinates District grant financial record keeping and reporting: process grant funds and assists in the preparation of corresponding reports.
• Assist with local Categoricals; reconciling and reporting.
• Assist with annual line item budget development and monitor line-item budgets.
• Prepare building/department budgets monthly-reports.
• Administer District credit card program.
• Prepare and distribute district 1099's annually.
• Oversee District Fixed Assets
• Complete tax exempt, W9 and credit application forms as requested.
• Reconcile open enrollment and SPED tuition in/out of the District, Prepare billings.
• Monitor Medicaid reimbursement and post Medicaid general ledger journal entries.
• Be cross trained to perform backup duties for payroll, accounts payable, accounts receivable and fixed assets.
• Prepare State reports including but not limited to the Certified Annual Report (CAR), Staff BEDS, Special Education Supplement (SES) and Annual Transportation Report. Submit upon review with the Executive Director of Finance (SBO).
• Reconcile all bank statements
• Submit semi-annual fuel tax refunds
• Prepare monthly financial reports
• Print all district checks
• Assist with negotiations/contracts with Executive Director of Finance (SBO)/payroll
• Maintains professional growth through organizations workshops, seminars and/or related professional reading.
• Perform other duties and special job tasks as may be assigned by the Executive Director of Finance/SBO.

Qualifications:

In order to perform this job successfully, an individual must be able to perform each essential duty in a satisfactory manner. The requirements listed here are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Experience Required (Knowledge, skills, ability):

• Quality (Projects a genuine concern for quality. Work is accurate, thorough and well organized. Uses time wisely. Seeks out and takes responsibility for additional projects.) Adheres to quality standards/procedures and frequently suggests quality improvement ideas. Develops systems and procedures to ensure high quality work. Consistently completes work on time. Encourages and develops practices for continuous improvement in work processes and systems.
• Knowledge of Job (The job and job-related responsibilities are well understood and reflected in job performance; exhibits continuous improvement and ongoing learning)
• Analytical Thinking/Independent Judgment (Effectively analyzes and solves problems. Makes high quality decisions in a timely manner. ) Self-reliant capacities to perceive, discern or make reasonable decisions. Willing and able to exercise sound judgment. Breaks down complex problems into component parts and develops solutions in a logical/scientific systematic way. Develops, analyzes, selects, implements and evaluates optimum courses of action. Takes responsibility and is accountable.
• Teamwork/Collaboration (Works well on a team. Demonstrates commitment to shared team goals. Builds relationships.) Collaborates and cooperates in order to achieve group objectives. Listens, responds and expresses disagreement constructively. Encourages all team members to contribute their ideas and skills. Seeks and understands other people's viewpoints.
• Initiative/Dependability (Identifies what needs to be done. Does more than what is normally required in work situations). Takes action prior to being asked or before the situation requires it. Resourceful and follows direction.
• Motivation/Self-Management (Strives to achieve. Perseveres. Demonstrates adaptability). Commits self and others to accomplish challenging objectives. Recovers quickly when progress is stalled by obstacles or adversity.
• Technical Skills (Exhibits proficiency in and uses required computer applications to maximize efficiency.) Computer applications include but not limited to Microsoft office, Google, Software Unlimited, Frontline Technologies (AESOP/Time & Attendance), Powerschool, InTouch Receipting, Spend Dynamics