Medical Records Clerk - New York, NY - MS 26-13191

Job Title: Medical Records Clerk
Location: New York, NY
Job Type: Contract
Duration: 8 weeks
Shift: Day | 9:00 AM–5:00 PM
Schedule: 7 hours/day, 5 days/week, 35 hours/week
Local Candidates Required: Yes
Traveler Candidates Required: No

Pay Rate
Local: $18–$21/hour
Note: This job doesn't offer any benefits.

Position Overview
We are seeking a Medical Records Clerk to accurately prepare, scan, index, file, and maintain medical records while ensuring confidentiality and compliance with HIPAA requirements.

Required Qualifications

• High School Diploma or GED.

• Minimum 1 year of experience working directly with paper medical records.

• Minimum typing speed of 40 WPM with high accuracy.

• Proficiency in Microsoft Excel, including data entry, sorting, and filtering.

• Ability to identify, classify, assemble, and accurately file medical record documents.

• Strong data-entry, attention-to-detail, and phone-handling skills.

• Ability to maintain strict patient information confidentiality and comply with HIPAA regulations.

• Ability to lift record boxes up to 25 lbs and stand, bend, and reach for extended periods.

Preferred Qualifications

• Prior hospital experience in Health Information Management (HIM) or document imaging.

• Familiarity with Epic EHR.

• Knowledge of medical terminology.

Responsibilities

• Prepare, scan, and index paper medical records into the electronic health record system.

• Assemble, sort, and batch medical record documents according to established guidelines.

• Identify and classify medical record documents, including histories and physicals, operative reports, progress notes, nursing documentation, orders, consents, lab results, imaging reports, and discharge summaries.

• Scan documents and verify image quality, orientation, page counts, and completeness.

• Index documents to the correct patient, encounter, date of service, and document type.

• Review scanned records and correct errors through rescanning or reindexing when necessary.

• File medical records in terminal digit order and open additional volumes as needed.

• Pull and prepare medical records for next-day appointments.

• Pull and file X-ray films as required.

• Print daily pull slips, progress notes, and other required forms.

• Answer phone calls and perform general administrative tasks.

• Maintain tracking spreadsheets for batches, volumes, and exceptions.

• Report illegible pages, missing documents, and misfiled records to the supervisor.

• Handle protected health information in accordance with HIPAA and hospital policies.