Executive Administrative Assistant Advanced (>6 years)

Executive Administrative Assistant (Advanced Level) - CONTRACT ROLE ONLY

Location: New York 10017-2014

Type: 100% Onsite (No WFH Supported)

Schedule: Monday–Friday, 8:00 AM – 5:00 PM (occasional after-hours needs for travel adjustments)

Tentative Hourly Pay Rate: $37/hr

Experience Required: 5+ years supporting multiple C‑Suite or senior‑level executives, ideally within the financial sector. MUST HAVE CONCUR experience.

Position Overview

We are seeking an experienced Executive Administrative Assistant to support senior-level professionals within an Investment Banking environment. This role requires a strong sense of urgency, exceptional organizational skills, and the ability to operate in a fast-paced, high-pressure setting.

Required Skills

Administrative Skills

• Expense processing

• Scheduling and calendar management

Additional Skills

• Advanced MS Outlook proficiency (REQUIRED)

• Concur expertise for travel and expense management (REQUIRED)

• Strong interpersonal and communication skills

• Excellent prioritization and time-management abilities

• Strong sense of urgency aligned with Investment Banking demands

Key Responsibilities

• Manage complex executive calendars and scheduling

• Coordinate domestic and international travel arrangements

• Process and reconcile expenses and disbursements using Concur

• Provide day-to-day administrative support to investment banking professionals

• Act as a trusted partner while maintaining discretion and confidentiality

• Effectively manage shifting priorities in a fast-paced environment

Disqualifiers

• No experience with Concur Expense — automatically disqualifying
• No experience booking travel (domestic + international)

Required Skills & Qualifications

• Bachelor's and/or Master’s degree preferred
• Minimum 5 years administrative support experience (Executive/C‑Suite level strongly preferred)
• Proficiency in MS Outlook, Word, Excel, PowerPoint
• Must have: Concur Expense + international travel booking experience
• Excellent written/verbal communication and professional demeanor
• Strong multitasking, organization, and prioritization skills
• Ability to exercise tact, discretion, and sound judgment in confidential matters
• High level of initiative, urgency, and ownership in all tasks
• Ability to work effectively in a collaborative EA team environment

Next Steps

If you meet the required qualifications and would like to be considered, please reply with your most updated resume in Word format. Please note that submittals for this role are limited.

If you are currently on assignment, please disregard this email.

I look forward to hearing from you soon

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