Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to support conflicts-related research and administrative operations in Chicago, Illinois. This position plays an important role in reviewing party and client information, maintaining accurate records, and helping legal teams receive timely, reliable conflict search results. The ideal candidate is organized, discreet, and comfortable handling sensitive requests while balancing routine tasks with urgent priorities.

Responsibilities:

• Conduct research on client and party affiliations using business intelligence platforms and public online sources to confirm organizational relationships and background details.

• Perform conflict checks by identifying relevant party information, selecting effective search logic, reviewing database results, and applying internal guidelines to determine appropriate inclusions or exclusions.

• Examine conflict reports for completeness, consistency, and accuracy to ensure all searches meet established quality and compliance standards.

• Provide day-to-day support to attorneys, legal staff, and conflict management personnel by answering questions and assisting with search-related requests.

• Maintain database records by updating client and matter information, processing name changes, and adding associated parties to existing files as needed.

• Promote high standards in research and analysis by applying careful review practices and ensuring work is thorough, precise, and dependable.

• Respond to time-sensitive and confidential matters with professionalism, including availability outside standard business hours when urgent situations arise.

• Assist with improvements to workflows, procedures, and supporting technology to strengthen service levels and increase operational efficiency.

Benefits:

Medical/Dental/Vision

401K plus match

PTO

Commuter Benefits

• Experience in administrative support, legal administrative work, conflicts review, or a related office-based function.
• Ability to conduct detailed research using online resources and business information databases such as Capital IQ, Hoover's, or similar tools.
• Familiarity with database searching techniques, including the use of targeted search terms and Boolean logic.
• Strong data entry and record maintenance skills with close attention to detail and accuracy.
• Capacity to manage confidential information with discretion and sound judgment.
• Effective communication skills and the ability to respond professionally to internal stakeholders and time-sensitive inquiries.
• Proficiency with general office systems and administrative tasks, including handling inbound requests and maintaining organized documentation.