Receptionist

We are looking for an experienced and dependable Receptionist to support daily front desk operations in Maryland. This position is ideal for someone who enjoys creating a welcoming office environment, managing visitor interactions, and handling administrative support tasks effectively. The successful candidate will serve as a key point of contact for guests and callers while helping keep the office organized and running smoothly.

Responsibilities:

• Welcome guests, clients, and vendors warmly while presenting a detail-oriented first impression of the office.

• Direct visitors to the appropriate meeting spaces, coordinate arrivals with internal staff, and help ensure meetings begin smoothly.

• Offer beverages and other basic hospitality services to visitors in conference rooms and reception areas.

• Answer incoming calls through a multi-line phone system, route inquiries accurately, and provide courteous assistance to callers.

• Accept mail, packages, and courier deliveries, then alert the appropriate team members when important items are received.

• Maintain orderly paper and digital records by assisting with filing, document organization, and routine clerical support.

• Complete data entry and other administrative tasks carefully, ensuring information is recorded accurately and on time.

• Keep the reception desk, lobby, and conference rooms neat, organized, and ready for daily business use.

• Provide flexible support for general office needs and additional administrative assignments as priorities change.

• Prior experience in a receptionist, front desk, or customer-facing administrative role.
• Ability to manage a multi-line phone system and handle inbound calls professionally.
• Strong interpersonal skills with a courteous and service-oriented approach to visitors and staff.
• Solid organizational skills with the ability to manage mail, filing, and routine office tasks efficiently.
• Accurate data entry skills and strong attention to detail in administrative work.
• Comfortable using standard office equipment and basic computer applications.
• Ability to maintain professionalism, discretion, and composure in a busy office environment.