Executive Assistant

We are looking for an Executive Assistant to provide high-level administrative support for a Contract position based in Cambridge, Massachusetts. This role is ideal for a highly organized, detail-oriented individual who can manage competing priorities, coordinate schedules, and keep daily operations running smoothly. The successful candidate will bring strong communication skills, sound judgment, and the ability to handle confidential information with care.

Responsibilities:
• Coordinate complex calendars, arrange appointments, and keep schedules aligned with shifting business needs.
• Organize meetings across virtual and in-person settings, including preparing logistics through Zoom and Microsoft Teams.
• Screen and direct incoming calls while responding effectively to internal and external inquiries.
• Maintain digital and physical filing systems to ensure records are accurate, accessible, and up to date.
• Track and replenish office supply inventory to support uninterrupted administrative operations.
• Enter, update, and verify information in office systems with a high level of accuracy and attention to detail.
• Prepare and format documents, reports, and spreadsheets using Microsoft Word and Microsoft Excel.
• Support general administrative office activities by prioritizing requests and handling routine coordination tasks efficiently.• Demonstrated experience in an executive assistant or administrative support role.
• Proficiency with Microsoft Outlook, Word, Excel, and collaboration platforms such as Zoom and Microsoft Teams.
• Strong calendar management and scheduling experience, including coordinating multiple appointments and meetings.
• Accurate data entry skills with the ability to manage records and information efficiently.
• Strong phone etiquette and customer service skills when handling inbound communications.
• Excellent organizational skills with the ability to manage files, supplies, and competing priorities.
• Strong written and verbal communication skills paired with sound attention to detail.