Legal Administrative Assistant

Legal Administrative Assistant

Job Type: Full-Time
Work Arrangement: Hybrid
Location: Woodbury, Minnesota

Job Description:

We are seeking a detail-oriented and organized Legal Administrative Assistant to provide administrative and clerical support to attorneys in a civil litigation practice. The ideal candidate will assist with legal document preparation, case file management, scheduling, electronic court filings, and client communications while ensuring confidentiality and accuracy.

This role offers a hybrid work arrangement with some flexibility to work from home.

Key Responsibilities:

• Prepare, format, proofread, and edit legal documents with a high level of accuracy.
• Organize and maintain case files, legal records, and electronic databases.
• Manage attorney calendars, schedule meetings, and coordinate court appearances.
• Answer incoming phone calls, route inquiries, and communicate professionally with clients and third parties.
• Handle incoming and outgoing mail and manage legal correspondence.
• Complete electronic filings with state and federal courts.
• Track deadlines, maintain accurate records, and assist attorneys with case-related administrative tasks.
• Coordinate with attorneys and team members to ensure timely completion of assignments.
• Maintain strict confidentiality when handling sensitive legal documents and client information.
• Support daily office operations and contribute to an efficient, professional work environment.
  

Qualifications:

• Familiarity with legal terminology, legal documents, and basic legal procedures.
• Experience preparing, formatting, and proofreading professional documents.
• Strong written and verbal communication skills.
• Ability to manage calendars, schedule appointments, perform data entry, and coordinate meetings.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Proficiency in Microsoft Office applications, including Word and Excel.
• Familiarity with legal case management software and electronic court filing systems is preferred.
• Ability to handle confidential information with discretion and professionalism.
• Previous experience in a law firm or legal office is preferred; candidates with relevant administrative experience may also be considered.
  

Education:

• High school diploma or equivalent required.
• Postsecondary education, legal assistant training, or a paralegal-related qualification is an advantage.