Data/Intake Specialist

We are looking for a detail-oriented Data/Intake Specialist to join a team in Kapolei, Hawaii in a contract capacity with the potential for a permanent role. This position focuses on managing incoming information with accuracy, consistency, and discretion while supporting day-to-day data intake operations. The ideal candidate brings strong organizational skills, clear communication, and the ability to maintain high-quality records in a fast-paced environment. Preference will be given to Hawaii residents due to the onsite nature of this role. To apply, please call us at 808-531-0800.

Responsibilities:

• Manage the intake of incoming information and ensure records are processed promptly and accurately.

• Enter and update data across designated systems, spreadsheets, and databases while maintaining a high degree of precision.

• Review submitted information for completeness and perform routine audits to confirm data accuracy and consistency.

• Investigate discrepancies, correct errors, and follow up with appropriate teams to obtain missing or unclear details.

• Coordinate with internal departments to clarify documentation requirements and support smooth information flow.

• Handle sensitive records with professionalism and follow established confidentiality and data security practices.

• Create and maintain process documentation to support consistent data intake procedures and team alignment.

• Contribute to improved data management practices by identifying workflow efficiencies and recommending process enhancements.

• Provide cross-functional support to colleagues as priorities shift and business needs arise.

• 3+ years of experience in data entry, intake processing, or a related administrative support role.
• Strong accuracy and attention to detail when entering, reviewing, and validating information.
• Experience working with data in spreadsheets, databases, or other business software applications.
• Ability to identify inconsistencies, research issues, and resolve record-related discrepancies efficiently.
• Effective written and verbal communication skills for interacting with internal teams and gathering required information.
• Working knowledge of Accounts Payable, Accounts Receivable, and account reconciliation processes.
• Ability to manage confidential information responsibly and maintain data integrity standards.