Executive Assistant

We are looking for a highly organized and resourceful Executive Assistant to support leadership operations in Houston, Texas. This Long-term Contract position is ideal for someone who combines strong judgment, analytical ability, and administrative expertise to keep priorities moving across executive, sales, warehouse, and marketing functions. The right candidate will bring structure to competing demands, manage high-volume coordination, and serve as a dependable partner for both day-to-day execution and broader organizational support.

Responsibilities:
• Manage complex executive calendars, schedule key meetings, and ensure leadership priorities are coordinated efficiently.
• Arrange and oversee business travel logistics for large groups, including bookings, itinerary planning, and schedule alignment for up to 100 travelers.
• Provide administrative support tied to sales and warehouse operations, helping maintain organization across orders, communication, and follow-up activities.
• Monitor order-related workflows and assist with accountability tracking for the sales team through accurate reporting and timely updates.
• Analyze operational data and prepare Excel-based reports that help leadership make informed business decisions.
• Support executive initiatives by handling delegated tasks, resolving open items, and keeping projects moving forward with minimal supervision.
• Contribute to organizational planning efforts by assisting with team coordination, leadership support needs, and process visibility.
• Partner with marketing stakeholders to help develop event ideas, customer engagement activities, and appreciation programs.
• Coordinate executive meetings by preparing logistics, confirming attendance, and ensuring materials and action items are organized.• Proven experience supporting senior executives in a fast-paced business environment.
• Strong critical thinking skills with the ability to assess priorities and act independently.
• Advanced proficiency in Excel, including generating reports and working with business data.
• Demonstrated experience with calendar management and coordinating executive meetings.
• Hands-on expertise arranging domestic and/or business travel with a high level of accuracy.
• Ability to support cross-functional teams such as leadership, sales, warehouse, and marketing.
• Excellent organizational skills with the capacity to manage multiple tasks and shifting deadlines.
• Strong written and verbal communication skills with a detail-oriented and dependable approach.