Bookkeeper / Office Administrator

Bookkeeper / Office Administrator — Greenwich, Connecticut

The Position

A private household office in Greenwich is seeking an experienced, full-time Bookkeeper / Office Administrator. This is an in-office position, Monday through Friday, focused on day-to-day bookkeeping, bill payments, financial recordkeeping, and coordination with the family office.

The ideal candidate is organized, discreet, detail-oriented, and comfortable working independently. This position does not include personal assistant or lifestyle support duties.

Key Responsibilities

• Maintain accurate, up-to-date financial records using QuickBooks.
• Track and categorize household and office expenses across multiple accounts.
• Review invoices, obtain appropriate approvals, and process vendor payments.
• Reconcile bank and credit card accounts.
• Prepare regular expense reports and financial summaries for the family office.
• Identify discrepancies, duplicate charges, or unusual transactions and bring them to the appropriate person’s attention.
• Communicate with vendors regarding invoices, payments, and billing questions.
• Maintain organized financial files and supporting documentation.
• Coordinate with the family office and outside accountants as needed.

Requirements

• Strong hands-on bookkeeping experience and proficiency with QuickBooks.
• Experience managing invoices, payments, and account reconciliations.
• Excellent organizational skills and attention to detail.
• Professional discretion when handling confidential information.
• Ability to work independently and communicate clearly.
• Availability to work in-office, Monday through Friday, in Greenwich.

Experience in a private household, family office, or small-business office is welcome.

Compensation

• $120,000–$130,000 annually, commensurate with experience.
• Healthcare to be discussed.