Legal Records Clerk

Aldridge Pite Haan, a leading creditor's rights law firm, is seeking a Legal Records Clerk in Georgia. This role supports our collections litigation and Judgment teams by keeping case files complete, accurate and easy to find.

Job Description

The Legal Records Clerk organizes physical and electronic court records, enters case data, and makes sure the right document reaches the right person on time. In a law firm, a single misfiled document can mean a missed court deadline, so accuracy matters. Duties include:

• Review and classify incoming court mail, filings and client documents, and route them to the correct case file
• Enter case numbers, document details and status updates into the case management system
• Scan, index and upload documents so electronic files match the physical record
• Create new case records and add filings, judgments and correspondence to existing files
• Inspect files for correct placement, legibility and completeness
• Retrieve, copy and deliver records to attorneys and staff, and log files checked out or returned
• Pull records from court and county portals to confirm case status or judgment details
• Archive closed matters and dispose of outdated records per firm retention policy and legal requirements
• Handle general office tasks, including mail processing, phones and securing confidential materials

Experience and Skills

• High school diploma or GED required
• 1+ year of clerical, records or customer service experience preferred
• Law firm, court or legal department experience is greatly preferred, but not required
• Familiarity with legal terminology, court filings or e-filing portals preferred
• Strong organization and attention to detail
• Ability to handle confidential client information with discretion
• Working knowledge of Microsoft Word, Excel and Outlook, with accurate data entry skills
• Ability to manage a high volume of documents and meet deadlines