Administrative Assistant

We are looking for an Administrative Assistant to join a legal office in Glen Allen, Virginia on a long term contract basis. This position supports attorneys and office operations across multiple practice areas, requiring someone who can stay organized, handle sensitive documents with care, and manage shifting priorities with professionalism. The ideal candidate brings strong written and verbal communication skills, sharp attention to detail, and confidence working in a fast-paced, in-person legal environment.

Responsibilities:

• Manage day-to-day administrative support for legal staff, ensuring correspondence, calendars, and office tasks are handled efficiently.

• Prepare, format, and refine legal and business documents, presentations, and written communications with a high degree of accuracy.

• Review materials for grammar, formatting, and consistency before distribution or filing.

• Coordinate electronic court filings and help maintain compliance with filing procedures and deadlines.

• Organize and maintain digital records using document management platforms such as SharePoint.

• Perform document production tasks such as revisions, file comparisons, merges, conversions, and creation of tables of contents or authorities.

• Support case and trial preparation by assembling materials, tracking needed documents, and assisting with administrative follow-through.

• Conduct basic research and gather information as needed to support legal matters and office priorities

• Previous experience in an administrative or legal support role within an office setting.
• Proficiency with Microsoft Office applications and Outlook for document preparation, communication, and scheduling.
• Strong ability to manage multiple assignments at once while meeting competing deadlines.
• Excellent written and verbal communication skills, including effective email and phone etiquette.
• Demonstrated attention to detail with solid proofreading and document review capabilities.
• Familiarity with electronic court filing processes and legal document handling.
• Experience working with document management systems, including platforms similar to SharePoint.