Litigation Legal Assistant

Purpose of Role:

We are seeking a detail-oriented, highly organized, and proactive Litigation Legal Assistant to support attorneys within the firm’s litigation practice in Roseland, NJ. This position will support a dynamic team handling complex commercial litigation matters. The ideal candidate will thrive in a fast-paced environment, demonstrate exceptional organizational skills, and play a critical role in ensuring the efficient management of matters from inception through resolution. This is a full-time, in-person role. 

Key Responsibilities:

• Perform daily administrative and litigation support tasks, including document preparation, file organization, data management, and calendaring of critical deadlines. 
• Prepare, revise, proofread, and finalize legal documents, including pleadings, motions, briefs, discovery requests and responses, subpoenas, and correspondence. 
• Coordinate and maintain attorney calendars, including court appearances, depositions, mediations, hearings, client meetings, and filing deadlines. 
• Electronically file legal documents in state and federal courts, including NJ E-Courts, NYSCEF, and PACER. 
• Assist attorneys with discovery management, document productions, exhibit preparation, and trial preparation. 
• Maintain case files and organize litigation materials in both physical and electronic formats. 
• Communicate professionally with clients, courts, opposing counsel, and outside vendors while maintaining confidentiality and professionalism at all times. 
• Enter attorney time, assist with billing coordination, expense processing, and matter management using firm billing systems. 
• Coordinate travel arrangements, meeting logistics, and other administrative support as needed. 
• Support multiple attorneys simultaneously while managing competing priorities and deadlines. 
• Flexibility to work overtime as needed to meet litigation deadlines and business needs. 

Qualifications:

• Minimum of 4+ years of experience as a legal assistant supporting litigation attorneys in a law firm environment. 
• Experience supporting commercial litigation matters is preferred. 
• Bachelor’s degree or equivalent professional experience preferred. 
• Proficiency in Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint. 
• Experience with document management systems such as NetDocuments, SurePoint, or similar platforms preferred. 
• Familiarity with state and federal court filing procedures and litigation deadlines. 
• Strong organizational, multitasking, and time-management skills with the ability to prioritize effectively in a deadline-driven environment. 
• Excellent written and verbal communication skills with a polished and professional demeanor. 
• Exceptional attention to detail and accuracy in drafting and proofreading legal documents. 
• Ability to work independently while collaborating effectively within a team-oriented environment.

Compensation & Benefits: