Administrative Assistant

We are looking for an Administrative Assistant to support daily office operations for an onsite team in Pennsylvania. This Long-term Contract opportunity offers a steady part-time schedule of 20 hours per week across five 4-hour shifts, making it a strong fit for someone who is organized, dependable, and comfortable handling a variety of administrative tasks. The ideal candidate will bring solid experience with office support, communication, and document management while helping maintain an efficient and well-organized workplace.

Responsibilities:

• Manage day-to-day administrative support activities to keep office operations running smoothly and efficiently.

• Prepare, edit, and organize documents, spreadsheets, and correspondence using Microsoft Word and Excel.

• Answer incoming calls, greet visitors, and provide front-desk support as needed.

• Enter, update, and maintain accurate data in office records and internal tracking systems.

• Coordinate schedules, appointments, and routine communications for team members and leadership.

• Handle general clerical duties such as filing, scanning, copying, and maintaining organized records.

• Support onsite office needs by assisting with routine tasks and ensuring administrative requests are completed promptly.

• At least 3 years of experience in an administrative, office support, or receptionist role.
• Proficiency with Microsoft Word and Excel, with the ability to create, update, and manage business documents.
• Experience answering inbound calls and communicating effectively with internal and external contacts.
• Strong data entry skills with a high level of accuracy and attention to detail.
• Ability to manage multiple priorities effectively in an onsite office environment.
• Strong organizational skills and the ability to work independently during a part-time schedule.
• Previous experience performing general administrative office duties in a detail-oriented setting.