Records Assistant

Pay: $20.00 per hour

Schedule: Monday - Friday

Job type: Temporary (with possibility of extension or hirect hire

Job dates: Starting ASAP until June 2027

Records Assistant

Assist with records lifecycle activities, including records requests, inventories, classification, retention, transfers, digitization, and disposition activities. This role works with physical and electronic records to help ensure information is organized, maintained, and accessible in accordance with company requirements.

Essential Functions

• Assist with records management activities for physical and electronic records.
• Process records requests, retrievals, transfers, and disposition activities.
• Scan, index, and digitize physical records for electronic storage and retrieval.
• Perform quality assurance reviews of records, inventories, metadata, and scanned documents.
• Assist with records classification, indexing, retention, and inventory projects.
• Maintain records information within databases and tracking systems.
• Coordinate with employees and contractors on records-related projects and activities.
• Move, retrieve, organize, and shelve records storage boxes and files within records storage areas.
• Handle confidential information in a secure and professional manner.
• Perform other duties as assigned.

Qualifications

• Experience in records management, document control, administrative support, or a related field preferred.
• Strong attention to detail and organizational skills.
• Experience working with databases, document management systems, or scanning/imaging applications preferred.
• Proficiency with Microsoft Office applications, including Outlook, Word, and Excel.
• Ability to manage confidential information and work effectively in a team environment.

Physical Requirements

• Ability to lift and move records storage boxes weighing up to 35–40 pounds.
• Ability to stand, walk, bend, reach, and perform filing activities throughout the workday.